City of Columbia, Missouri  
Meeting Minutes  
Finance Advisory and Audit Committee  
Conference Rooms  
1A/1B  
Monday, April 22, 2024  
Regular  
1:00 PM  
Columbia City Hall  
701 E. Broadway  
I. CALL TO ORDER  
Attending from the Finance Department was Matthew Lue, Jim McDonald, Deep  
Debnath, Shane Edwards, and Clarissa English. Also in attendance were guests  
John Conway and Mike Murphy.  
4 - Kristian Bloom, Maria Oropallo, Diane Suhler and Thomas Richards  
Present:  
II. INTRODUCTIONS  
Introductions were made.  
Introductions were made.  
III. APPROVAL OF AGENDA  
Suhler moved to approve the Agenda; Bloom seconded the motion and it was  
approved unanimously.  
IV. APPROVAL OF MINUTES  
Mr. Richards made a motion to approve the minutes as presented; Mr. Bloom seconded  
the motion and it was approved unanimously.  
Richards made a motion to approve the minutes as presented; Bloom seconded  
the motion and it was approved unanimously.  
V. OLD BUSINESS  
FAAC Structure/Mandate Review  
Lue reported the open positions have been re-advertised.  
Finance Ordinance Review  
Committee discussed the specific audit functions, including the Federally  
required annual audit, the status of the vacant internal auditor position, and the  
external auditor. Oropallo asked about the status of the contract with external  
Auditor Rubin, Brown LLC. Lue and McDonald reported that recommendations  
from previous audits of the Purchasing and Payroll departments have been  
implemented or are in process. Lue also commented that the City Manager has  
some projects that may be included in the upcoming audits, and that the contract  
for more audits will be negotiated.  
Oropallo, Suhler, and Bloom discussed the recommendations the FAAC made to  
City Council in 2018 about the importance of hiring or engaging with an outside  
auditor. Richards was not serving on the FAAC at the time. Bloom discussed the  
importance of the auditor needed to review processes, and procedures. Suhler  
stressed the auditor's critical role to identify concerns, and accountability.  
City Council Agenda Review  
No items were reviewed as the FAAC meeting was held a week after the April  
16th City Council meeting.  
VI. NEW BUSINESS  
Changes for CIP - FY25  
Lue reported that the CIP was not available to review. The committee will  
discuss at the June 2024 meeting.  
Popular Annual Financial Report (PAFR)  
General Information: The Government Finance Officers Association (GFOA)  
established the Popular Annual Financial Reporting Awards Program (PAFR  
Program) in 1991 to encourage and assist state and local governments to extract  
information from their annual comprehensive financial report to produce  
high-quality popular annual financial reports specifically designed to be readily  
accessible and easily understandable to the general public and other interested  
parties without a background in public finance and then to recognize individual  
governments that are successful in achieving that goal.  
Oropallo credited McDonald and Lue for introducing the PAFR to Columbia a few  
years ago. She commented that the report should be widely reviewed by elected  
officials and the public to gain a better understanding of how the prior year's  
budget was actually spent. She opined that the information contained in the  
PAFR, which is released by March of every year, should be the basis for  
reviewing the upcoming new year's budget.  
McDonald highlighted information shown in the PAFR. This report shows the first  
full year of Use Tax receipts. Overall, the final reports showed increased revenue  
due to positive investment results, Use Tax, Sales Tax growth, ARPA money, and  
open staff positions.  
Committee discussed General Fund (GF) expenses, 80% of which are  
personnel-related. Public Safety encompasses the largest portion of the GF with  
the Police Dept. using 19.81% and Fire Dept. using 17.75%  
McDonald added the Utilities Enterprise Funds reflected ongoing issues with  
increased staff wages, increased operating expenses, and lack of rate increases.  
He further discussed non-utility enterprise funds, and noted that Parks and Rec  
has been moved to its own fund, and is no longer reflected in General Fund.  
Bloom asked if all the ARPA funds had been appropriated, and spent. Lue  
responded all funds appropriated, not all spent.  
Suhler asked if the funds are being invested. Lue responded all funds not in use  
are invested.  
Suhler asked if the city were fully staffed, how much of an increase would be  
needed. Lue responded $100M vs the current $80M. McDonald reviewed page 13  
of the PAFR regarding employees. The full-time equivalent employees increased  
by 56.4 positions. Departments with the largest increase were Police, Fire, Health  
and Human Services, and Water and Electric. Governmental Full-Time  
equivalent positions came to 990.30 in FY23. Business-Type Full-Time equivalent  
positions came to 581.20 in FY23.  
He also reviewed the City’s debt which is low because no new debt was issued in  
FY-23 (Oct 2022 - Sept 2023) by the City.  
The committee discussed suggestions that would highlight important information,  
create a narrative of City expenditures, and format.  
Monthly Economic Report  
Debnath reported the unemployment rate remains low.  
He reviewed home sales and recommended the on-line monthly economic report  
1) Headline inflation among Midwestern cities with a population of less than 2.5  
million in March 2024 increased to 2.56% from 2.49% in February, while core  
inflation decreased to 2.84%, compared to 3.10% last month. •  
2) Housing inflation was still high at 4.06%; however, it was lower than last  
month's 4.23%. In March 2023, it was 7.52%. •  
3) In March, month-over-month headline and core inflation increased by 0.63%  
and 0.54%, respectively, food & beverages inflation decreased by 0.09%, housing  
inflation increased by 0.22%, and energy-related inflation increased by 2.94%. •  
4) The unemployment rate in Columbia declined by 0.15 percentage points in  
February to 2.85%, compared to 3.0% in January 2024. In contrast, Missouri  
unemployment rose by 0.2 percentage points in February to 4.0% from 3.8% in  
January 2024. •  
5) In February 2024, Columbia's housing market saw a 6.09% decrease in homes  
sold compared to last year. The median home price increased by 2.42%, while  
the average price decreased by 1.32% from February 2023. •  
6) Sales tax collections in April (February tax period) totaled around $5.31  
million, while Use tax collections came to about $925,349, 3.76%, and 50% higher  
than last year in April. •  
7) In April (February tax period), marijuana-related excise tax collection was  
$28,759, around $53,600 less than the previous month. We assume that such a low  
marijuana tax collection is dependent on how often the businesses are remitting  
the excise tax: monthly versus quarterly.  
Suhler asked if the employment numbers reflected full-time vs part-time. Debnath  
replied the information came from the US Bureau of Labor Statistics and the  
report did not differentiate. Suhler commented this provided an incomplete  
picture.  
VII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
John Conway advised the committee that he provided information and advice to  
the April 16th Council on agenda items:  
B72-24 Authorizing an amendment to the agreement for professional engineering  
services with HDR Engineering, Inc. for the McBaine Water Treatment Plant  
Upgrade - Phase 1 project.  
B73-24 Authorizing an amendment to the agreement for professional engineering  
services with HDR Engineering, Inc. for design upgrades to the West Ash Pump  
Station.  
B79-24 Amending the FY 2024 Annual Budget for second quarter appropriation of  
funds for Water Utility CIP for $38,647,027.  
Member Richards discussed the context of having an internal auditor as staff vs  
hiring an outside audit firm. The Council should assess where the City should  
expend energy and resources to further its objectives. He cited the efforts to pass  
a rate increase, the 100% Renewable Energy effort, among others.  
VIII. NEXT MEETING DATE  
May 20th, 2024  
IX. ADJOURNMENT  
Suhler made a motion to adjourn the meeting; Richards seconded the motion  
and it was approved unanimously.  
Members of the public may attend any open meeting. For requests for accommodations related to  
disability, please call 573-874-CITY (573-874-2489) or email CITY@CoMo.gov. In order to assist staff in  
making the appropriate arrangements for your accommodation, please make your request as far in  
advance of the posted meeting date as possible.  
USB DRIVES PROHIBITED: Due to cybersecurity concerns, flash drives and other media devices  
are no longer permitted for delivering files or presentation materials. A speaker who desires to  
display a presentation must upload the presentation, in advance, to the city network using an  
upload portal. To upload your files and learn more, visit CoMo.gov/upload. (Effective Jan. 1,  
2023)