City of Columbia, Missouri

Meeting Minutes

Planning and Zoning Commission

Council Chambers

Columbia City Hall

701 E. Broadway

Thursday, September 21, 2023

Regular Meeting

7:00 PM

I. CALL TO ORDER

MS. GEUEA JONES: I will now call to order the September 21st 2023 Planning and

Zoning Commission meeting. Thank you, everyone, for your patience. We were

wrapping up a very productive work session.

II. INTRODUCTIONS

MS. GEUEA JONES: We're going to start with introductions. Usually, this is just

the roll call, but we have a new planner. If you would be willing to be introduced, we

would love to meet you.

MR. ZENNER: I was going --

MS. GEUEA JONES: If not, that's okay.

MR. ZENNER: I would have taken care of that in the work session, but I -- we ran out

of time, obviously.

MS. GEUEA JONES: For sure.

MR. ZENNER: So, Kiaan, come on up here so we can get you on camera for the

public to see. As I had indicated at the end of our last work session, I have been

fortunate enough to be able to bring two folks on. My first hire that we have brought is

Kiaan Ahamed. He joins us from the San Francisco Bay area. He has a degree in

planning, urban design -- urban studies, I should say, and we are pleased to have him

here. You have given him an introduction tonight to the process. This evening has been

a wonderful opportunity to have him see a little bit about how the end of a project works.

We're working with him to train him. We are missing a couple of our Planning

Commissioners, two of them, but this is the bulk that you'll get to speak with.

MS. GEUEA JONES: Welcome. We look forward to working with you.

MR. AHAMED: I look forward to it, too. Thank you.

MS. GEUEA JONES: Thank you. With that, Commissioner Carroll, could we have a

roll call.

MS. CARROLL: Commissioner Placier?

MS. PLACIER: Here.

MS. CARROLL: Commissioner Ford?

MR. FORD: Here.

MS. CARROLL: Commissioner Wilson? Commissioner Loe? Commissioner

Stanton?

MR. STANTON: Here.

MS. CARROLL: Commissioner Dunn?

MR. DUNN: Here.

MS. CARROLL: Commissioner MacMann?

MR. MACMANN: Present.

MS. CARROLL: I am here. Commissioner Geuea Jones?

MS. GEUEA JONES: Here.

MS. CARROLL: We have seven; we have a quorum.

MS. GEUEA JONES: Thank you.

7 -

Present:

Anthony Stanton, Michael MacMann, Valerie Carroll, Sharon Geuea Jones, Peggy

Placier, Zack Dunn and Matt Ford

2 - Sara Loe and Shannon Wilson

Excused:

III. APPROVAL OF AGENDA

MS. GEUEA JONES: Are there any changes or adjustments to the agenda, Mr.

Zenner?

MR. ZENNER: No, there are not, ma'am.

MS. GEUEA JONES: Is there a motion to approve the agenda?

MR. MACMANN: Move to approve.

MR. DUNN: Second.

MS. GEUEA JONES: Moved by Commissioner MacMann, seconded by

Commissioner Stanton [sic]. Thumbs up approval of the agenda, please?

(Unanimous vote for approval.)

MS. GEUEA JONES: Thank you very much.

MS. GEUEA JONES: We had previously approved the minutes from the last regular

session, so we’ll move straight to our single case for the evening.

Move to approve

IV. PUBLIC HEARINGS

Case # 109-2023

A request by A Civil Group (agent), on behalf of UPT5611COMO, LLC

(owner), seeking approval of a “design adjustment” that would permit a

proposed lot with less than 300-feet of frontage to have individual driveway

access which is not permitted by section 29-5.1(f)(1)(iv)(D) of the Unified

Development Code. The subject site is located southwest of the Waco

Road and Brown Station intersection and is shown as Lot 104 of the

proposed final plat for Uptown Business Park, Plat 1.

MS. GEUEA JONES: May we please have a staff report.

Staff report was given by Mr. Pat Zenner of the Planning and Development

Department. Staff recommends approval of the requested design adjustment.

MS. GEUEA JONES: Thank you. Before we go to questions for staff, if any of my

fellow Commissioners have had any contact with parties to this case outside of this

public meeting, please disclose so now. Seeing none. Any questions for staff?

Commissioner MacMann?

MR. MACMANN: Thank you, Madam Chair. Mr. Zenner, some of this will be a Mr.

Gebhardt question. We have a proposed plat in our packet. Right? That's not the plat. I

don't have -- generally don't have a problem with this, but just I'm concerned about the

plat getting changed later and we come in to tweak plats because we have different --

some of that will depend upon, and I don't know this. Maybe Mr. Gebhardt can answer

this question. Do they have these lots leased yet? They're certainly not underleased, or

we would know that. These are my general questions. I don't have a -- you know, it's a

low impact area, that -- it's fine. I'm just wondering about having to approve a plat later,

someone trying to carve it up.

MR. ZENNER: No. The only lot that I am aware, based on the developed

environment here that is actively being used as the one that is immediately to the north,

Lot 103, of the plat, and that is actually part of the original Dell Jones Plat Number 2.

That was part -- that lot is being reconfigured in the Uptown Business Park Plat, but that

was a legal lot already. So the building that is on that was legally permitted, legally

authorized the access that is currently showing or has, and the replat, basically, is just

adjusting the lot lines around that lot in order to carve up the extra lots, four, if I'm not

incorrect, four extra lots out of the development acreage. So, no. Lot 104 at this point is

not, to my knowledge, under a lease at all. It is proposed. The action here by the Board

or by the -- by the Planning Commission will actually be attached. It'll be joined with the

replat which goes directly to Council. So the way that this process works is we will have

to submit a separate design adjustment report that will then have its own ordinance

number. We can potentially have Mr. Gebhardt update the plat we received with specific

language that indicates that the plat has been approved with the design adjustment

subject to ordinance number relating to Lot 104, and I believe that that actually is already

on the plat because we anticipated that this was going to need to be addressed. And

that would then convey forward for any future subdivision or re-subdivision actions.

MR. MACMANN: All right. As long as we're tied in, and I just have one more -- well,

it's more of a comment, though. As a concept, I'm all about internal driveways. As a

practical matter, no. So I'm glad you didn't go that route. Thank you, Madam Chair.

MS. GEUEA JONES: Thank you. Commissioner Dunn?

MR. DUNN: Looking at the triggering of construction of sidewalks, when that is

triggered, is that burden on the City or is that going to be on the developer for this

development?

MR. ZENNER: That's on the developer.

MR. DUNN: Okay. Thank you.

MS. GEUEA JONES: Any other questions for staff? Seeing none. We will open the

floor to public hearing.

PUBLIC HEARING OPENED

MS. GEUEA JONES: Please come forward. You know the drill.

MR. GEBHARDT: Yes, I do. My name is Jay Gebhardt; I'm a civil engineer and land

surveyor with A Civil Group here in Columbia, Missouri, at 3401 Broadway Business Park

Court. I'm in agreement with staff's information in the staff report, and my question was

centrally located on Lot 104 leaves some wiggle room, and maybe that's okay. And I just

wanted to also point out some numbers in the staff report. It's -- it indicates that the -- if

it's centered on the lot, that it would be approximately 500 feet from the existing driveway,

but the actual numbers work out. If Lot 103 is 283 -- 283 feet wide, it's 37 feet to the

driveway, and then you add in the 110 feet for the center, and you get 356 feet. So that

would be center to center, and -- and we're okay with that. If we wanted to be a little bit

more definitive for -- because I may not be the engineer working on this, it would -- it

could say, you know, 300 feet separation center line to center line, just 356, or 300 --

whatever you want to use. And to answer your question, Mike, the Note Number 7 on the

plat says the center line -- here it is -- access to Lot 104 shall be provided as defined in

the associated design adjustment. So it's on the plat. We don't need necessarily --

Pat's already anticipated that, and we have that language.

MR. MACMANN: I just -- just I's and T's, Jay. That's all I'm doing here.

MR. GEBHARDT: Yeah.

MS. GEUEA JONES: Commissioner MacMann?

MR. MACMANN: I'm sorry.

MS. GEUEA JONES: Are you done, Jay?

MR. GEBHARDT: What?

MS. GEUEA JONES: Are you done?

MR. GEBHARDT: Yeah. Pretty much.

MS. GEUEA JONES: Okay. In that case, Commissioner MacMann, did you have a

comment or question for this speaker?

MR. MACMANN: I believe I've already spoken out -- out of turn.

MS. GEUEA JONES: Okay. Does anyone else have any questions for this

speaker? Seeing none. Thank you very much.

MR. GEBHARDT: Thank you.

MS. GEUEA JONES: Are there any other members of the public that wish to speak

on this case? Seeing none. We'll close public hearing.

PUBLIC HEARING CLOSED

MS. GEUEA JONES: Are there any Commissioner comments? I don't see anyone.

Would anyone like to make a motion? Commissioner MacMann?

MR. MACMANN: I will make a motion. And Mr. Stanton, did you raise your hand to

speak? I didn't want to interrupt you.

MS. GEUEA JONES: I'm sorry.

MR. STANTON: No, sir. You go ahead.

MR. MACMANN: Or you were going to make a motion. Okay. I just want to say

that, before I make my motion to approve this design adjustment, right now, this is fine.

This is a low footprint area. But in the future, having these driveways in another location

could well be problematic. And it is my hope that as this builds out in the next ten or

twenty years, it is not. All of that said, Mr. Zenner, could you show me the title page, so

I get these numbers right?

MR. ZENNER: I apologize. There we go.

MR. MACMANN: In the matter of Uptown Business Park, Plat 1, design adjustment,

I move to approve, and I'm going to hold my sentence for a minute and look at legal to

say I don't need to make multiple motions on this?

MS. THOMPSON: No.

MR. MACMANN: I move to approve.

MS. GEUEA JONES: Subject to?

MR. STANTON: Bottom, Mike.

MR. MACMANN: Subject to the future driveway being centrally placed on Lot 104,

and that's as determined when allowed by staff.

MR. STANTON: Second.

MS. GEUEA JONES: Moved by Commissioner MacMann, seconded by

Commissioner Stanton. Any discussion on the motion? Seeing none. Commissioner

Carroll, when you are ready, may we have a roll call?

Roll Call Vote (Voting "yes" is to recommend approval.) Voting Yes: Ms.

Placier, Mr. Ford, Mr. Stanton, Mr. Dunn, Mr. MacMann, Ms. Carroll, Ms. Geuea

Jones. Motion carries 7-0.

MS. CARROLL: We have seven to approve, the motion carries.

MS. GEUEA JONES: Thank you. Is there any other motion on this case? Seeing

none. That recommendation will be forwarded to City Council. Moving on. That was our

only case for this evening.

In the matter of Uptown Business Park, Plat 1, design adjustment, I move to

approve, subject to the future driveway being centrally placed on Lot 104 as

determined by staff.

7 - Stanton, MacMann, Carroll, Geuea Jones, Placier, Dunn and Ford

2 - Loe and Wilson

Yes:

Excused:

V. PUBLIC COMMENTS

MS. GEUEA JONES: Are there any general public comments that anyone would

like to make? Seeing none.

VI. STAFF COMMENTS

MS. GEUEA JONES: Staff comments, Mr. Zenner?

MR. ZENNER: The next meeting is October 5, and we have a little bit more work to

do on that agenda. We have three upcoming cases. That may be whittled down to two

before we have hearing. Gibbs Road, that is a permanent zoning request, and we will

show you the map here momentarily. It contains three different zoning classifications.

This is on the north side of Interstate 70 just to the west of Sorrell's overpass, so north of

the outer road as well. The second item that we have on the agenda is a major planned

district amendment. This is the West Broadway or Fairview Marketplace Walmart

property. The major amendment has to deal with the Starbuck's end cap that is there at

the intersection of Fairview and West Broadway. That is the only -- well, that is the only

planned change. The actual statement of intent will be being updated to become

compliant with our current UDC standards, so it will have some other material associated

with it. In checking on this project this morning, it appears as though we may be

experiencing a delay on getting our comments responded back to, so it is possible that

this one may be deferred, but because it has been publicly advertised, it will come before

you with a request for tabling, if that is the case. And then the final item that you see

here on the agenda is the item that we discussed at the September 7th work session;

that is the substandard lot activation text amendment as amended, as we discussed it.

That has been advertised and it will be brought forward to the Commission for action. I

will continue to work on the title of that report, not referring to it as substandard lot

activation. We will figure out another catchy title for it. However, that was what I had in

my system at the time I was doing this preparation for the PowerPoint. Your maps for

the two cases, just familiarize yourself with where this property is -- where the properties

are located. You will notice the map on the left has got multiple hatched areas within it.

Those represent, obviously, the different zoning classifications, so this is a true

mixed-use request for permanent zoning, R-1, R-2, and R-MF, all on the same parcel. It

is accessed generally off of Barberry Avenue, and then Gibbs Road on the western side

of the property. Again, this is north of the Sorrell's overpass location at Interstate 70.

We recently took in an annexation agreement parcel just to the west of this off of

Chapman Lane. And then the property on the right is the plan amendment that deals

with the Starbuck's end cap that is here on this outbuilding at Fairview Marketplace there

at the corner of Fairview and West Broadway. As we indicated at the beginning of the

meeting, we are welcoming aboard Kiaan Ahamed, our newest planner to join our staff,

and we'll have another planner joining our staff September 9, so they will be here for your

second meeting in September to be introduced. And with that, that is all we have to offer

for this evening. Thank you very much for our work today in work session.

MS. GEUEA JONES: Thank you.

VII. COMMISSIONER COMMENTS

MS. GEUEA JONES: Are there any Commissioner comments?

MR. MACMANN: I have one. I apologize for speaking out of turn. Got a little casual

there.

VIII. NEXT MEETING DATE - October 5, 2023 @ 7 pm (tentative)

IX. ADJOURNMENT

MR. MACMANN: And if my fellow Commissioners have no other comments or

concerns, I move to adjourn.

MR. STANTON: Second.

MR. DUNN: Second.

MS. GEUEA JONES: Moved by Commissioner MacMann, seconded by

Commissioner Stanton. Without objection, we stand adjourned.

(The meeting adjourned at 7:40 p.m.)

(Off the record.)

Move to adjourn