City of Columbia, Missouri  
Meeting Minutes  
Historic Preservation Commission  
Conference Room 1B  
Columbia City Hall  
701 E. Broadway  
Wednesday, November 5, 2025  
Regular Meeting (Rescheduled)  
5:30 PM  
I. CALL TO ORDER  
Called to order at 5:34 PM  
Stephen Bybee - Chair, Carrie Gartner - Vice-Chair, Josh Parshall - Secretary  
5 - Stephen Bybee, Carrie Gartner, Josh Parshall, Jennifer Luchau and Trey Cook  
Present:  
Absent:  
1 - Melissa Hagen  
II. INTRODUCTIONS  
Guests - Cecille Bentley w/ CoMo Preservation and Louis Wilson  
III. APPROVAL OF AGENDA  
Commissioner Luchau moved to approve the agenda as distributed.  
Commissioner Bybee seconded, and the motion passed unanimously by voice  
vote.  
IV. APPROVAL OF MINUTES  
Commissioner Parshall moved to approve the agenda as distributed.  
Commissioner Luchau seconded, and the motion passed unanimously by voice  
vote.  
October 7, 2025 Regular Meeting Minutes  
Attachments: HPC MINUTES 10072025  
V. DEMOLITION PERMIT APPLICATIONS  
Staff Liaison, Rusty Palmer, indicated that this property was sent in error. It is not  
50 years of age.  
He then proceeded with presentation of the demolition permit application  
materials for 1004 W. Broadway and 1102 Coats Street.  
After limited discussion, Commissioner Gartner moved to close review of the  
applications.  
Commissioner Luchau seconded, and the motion passed unanimously by voice  
vote.  
3501 Sierra Madre  
Attachments: 3501 Sierra Madre ASSESSOR  
3501 Sierra Madre  
1004 W. Broadway  
Attachments: 1004 W Broadway ASSESSOR  
1004 W Broadway  
1102 Coats St  
Attachments: 1102 Coats St ASSESSOR  
1102 Coats St  
VI. STAFF REPORTS  
A. Preservation Plan Work Items  
Mr. Palmer presented some of the items he had compiled sense the October  
meeting, including a partial legislative history for Chapter 4 of the preservation  
plan, and updated mapping for local and national landmarks & districts. He  
indicated that he would be preparing additional mapping for the December  
meeting to help with visualization and justification of the survey priority areas.  
VII. OLD BUSINESS  
A. Preservation Plan Next Steps  
Commissioner Parshall indicated that he would be in contact with Matt Fetterly in  
the coming weeks to compile the revised history chapter for the preservation  
plan.  
Commissioner Bybee asked about the potential for offering Mr. Fetterly an  
honorarium for assisting with this component of the plan.  
Commissioner Luchau questioned whether a disaster preparedness component  
could be added to the introduction as an additional benefit of the preservation  
plan and its goals and objectives, particularly that of the survey work.  
Commissioner Bybee noted that he would be revising this chapter as the project  
moves forward.  
Commissioner Gartner indicated that she had started working on Chapter 1, and  
she would continue making revisions and refining the chapter.  
B. Most Notable Properties Plaque Order - Replacing Old Plaques  
Mr. Palmer noted that he had received inquiries about replacing the old sheet  
metal signs with the new lazer-etched aluminum product provided by D-Sport. He  
had not yet requested a price quote, but intended to provide one to the  
Commission at the December meeting.  
VIII. NEW BUSINESS  
A. Benton-Stephens Phase I Survey - Consultant Selection  
Attachments: Guidelines for Evaluation Committee Members_1  
Proposal Ranking Score Sheet  
David Taylor Full Response  
Columbia Historic Survey Services Qualifications_Designing Local  
Loggia_Columbia MO Survey_Final  
Columbia Benton Stephens Proposal Owen Eastlake  
Trileaf Proposal  
Mr. Palmer noted that at least one of the RFP responses was incomplete, and  
could not be selected without circulating a 'best-and-final-offer' letter to all  
respondents. Commissioners discussed the applications and decided that to  
request best-and-final offers from the respondents.  
Mr. Palmer indicated that he would contact the Purchasing Division to modify the  
RFP to ease the requirements associated with the cost estimates to ensure that  
no responses would be disqualified in the next round.  
Commissioner Gartner moved to request BAFOs from all respondents to ensure  
all proposals were accepted.  
Commissioner Cook seconded, and the motion passed unanimously by voice  
vote.  
IX. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
Mr. Palmer noted that he was scheduled to meet with Parks & Recreation  
management to discuss potential projects on historic Parks properties, such as  
the Maplewood House, Henry Kirklin House, and the Locust Grove Baptist Church  
in Midway, which is slated to be relocated to the Village at Boone Junction on  
the City-owned Boone History & Culture Center property.  
Commissioners also questioned the City's plans with the house located at the  
northeast corner of Garth Ave and Ash Street. It was boarded up by City staff, but  
no plans have been publicized about its future use. Mr. Palmer noted that the  
property was secured to limit potential squatting and resulting property damage,  
although security measures were limited.  
Commissioner Bybee indicated that he was working with a few property owners  
to submit Most Notable Properties applications. CoMo Preservation  
representative, Cecille Bentley, asked if the Commission could provide them with  
a flier for circulation.  
Commissioner Bybee also noted that he was working to schedule Cary Lindner to  
speak at the Commission's annual speaker series event in February, on the  
subject of historic Columbia restaurants.  
Commissioner Luchau inquired about the potential for commissioners to attend  
the MoPres symposium in Joplin, in May 2026, and/or the national conference in  
Minneapolis in July. Mr. Palmer noted that a small amount is budgeted for travel  
and training expenses, and the commission would just have to vote to allocate  
the funding before CIty staff could book the covered expenses.  
X. NEXT MEETING DATE - Tuesday December 1st @ 5:30PM  
Commissioners noted that the next meeting date will be December 2nd (Tuesday)  
at 5:30 PM.  
XI. ADJOURNMENT  
Commissioner Bybee moved to adjourn the meeting at 7:15 PM, and the meeting  
was adjourned.  
Members of the public may attend any open meeting. For requests for accommodations related to  
disability, please call 573.874.CITY (2489) or email CITY@CoMo.gov. In order to assist staff in making  
the appropriate arrangements for your accommodation, please make your request as far in advance of  
the posted meeting date as possible.  
USB DRIVES PROHIBITED: A speaker who desires to display a presentation must upload the  
presentation, in advance, to the city network using an upload portal. To upload your files and learn  
more, visit CoMo.gov/upload.