Motion to 2nd”: Trotter
Not Voting: LaBrunerie
Motion passed: 7:0
VII. OLD BUSINESS
Homebuyer Selection Policy
This was on the agenda a couple months ago and the updated version was approved by
the board back in August. Attachments to the agenda include the updated version and a
possible amendment to the secondary selection criteria. Staff did reach out to Caleb
regarding on where we stand with fair housing issues. Caleb suggest that the safest
option would be “first come first served”. In the attachment Homebuyer Selection Policy -
Suggest Amendment, the first factor Caleb didn’t have any objections but there may be
issues with the second factor. The second factor includes the household size and this
may become an issue when advertising the home with the maximum household size
instead of the minimum. Hunt stated that when he talked with Burlington Land Trust, they
do advertise their homes with the minimum household size. Stanton could see an issue
with “first come first serve” language. The board discussed using the language “first come
first qualified” to help clarify. When applications are submitted in Neighborly they are time
stamped down to the seconds which will help when it comes to breaking a tie. When it
comes to the primary selection criteria, Hunt suggest adding a 5th item which would set
a minimum household size threshold but some board members had issues with this.
Board discuss section three-part B wording and decided to bring to the next meeting after
staff has a chance to work on it.
115 Lynn
Head is happy about the sidewalk at 115 Lynn and the letters that were sent to
homeowners out about snow removal. Gorsage gave an update on the renovations as
they have now been completed. The total price overall spent on the home is $141,208.38.
The home has been turned over to Geoff Jones now for listing.
X. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF
No comment from public or staff.
Mitchell has concerns about the cluster mailboxes as they are not in a good spot and is
also concerned about the biorientation/ drainage area as there are metal stakes still
sticking out of the ground. Amelunke stated that the biorientation area issue will be
resolved with the certificate of occupancy which is happening now with the last two
Cullimore houses. They are unable to obtain the CO on the last house until the finish the
biorientation area. With the mailboxes, she wants them moved. She stated that the
mailboxes are in the grass next to her garage and not in the common middle area. The
only way to get to them from the two new houses is by coming through her driveway.
Mitchell stated that she has talked with the post master/supervisor about it and he
agreed it’s not in a good spot and don’t know why it was put there. Amelunke stated that
when they talked to the post master (not the same post master Mitchell talked to), he
was advised to put the mailboxes there so that’s where they put them. They originally
wanted the mailboxes on each individual home but per Mitchell, USPS says that it is a
requirement that developments have cluster mailboxes no matter where the development
is located, and they cannot be on the home. The only way Amelunke knows how to
change this is to have it cleared by the post office to move it and then do an RFP and the
CCLT would have to pay for it. Mitchell wants the mailbox moved to an area that is
accessible to everyone and the post master suggest the mailboxes be right by the side
walk on Eighth St on a 4x4 pad. Mitchell would like the mailboxes to be on the homes
but that can not happen. She going to look more into the city rules and regulations to
bring to the next meeting. Amelunke asked if we should send an email to everyone
