City of Columbia, Missouri  
Meeting Minutes - Final  
Housing and Community Development Commission  
Council Chambers  
Wednesday, September 18, 2024  
Regular Meeting and Public Hearing  
City Hall  
7:00 PM  
701 E Broadway  
I. CALL TO ORDER  
MR. ROSE: Okay. I would like to call to order the Housing and Community  
Development meeting.  
Rose called the meeting to order at 7 p.m.  
II. INTRODUCTIONS  
Present at the start of the meeting were Board members Rose, McIntosh, Nguyen, and  
Fletcher. City staff Deaver, Amelunke, Fair, and Graham were also in attendance.  
5 -  
Present:  
Michael Fletcher, Thomas Rose, Rebecca Shaw, Jay McIntosh and Michael  
Nguyen  
3 - Mitchell Ritter, Ross Kasmann and Erica Pefferman  
Excused:  
MR. ROSE: We'll start off with introductions to my right, please.  
MS. DEAVER: Can you speak more into the microphone, please?  
MR. ROSE: I will. You couldn’t hear me? Okay. We’ll start off with introductions to my  
right, please.  
MR. AMELUNKE: This is Molly Fair and I'm Jake Amelunke, City Staff.  
MR. MCINTOSH: Jay McIntosh, Ward 6.  
MR. ROSE: Tom Rose, Ward 5.  
MS. SHAW: Rebecca Shaw, Can-- oh, At Large.  
MR. NGUYEN: Michael Nguyen from Human Service Commission.  
MR. FLETCHER: Mike Fletcher, Member at Large.  
MR. ROSE: Okay.  
MS. GRAHAM: Tracy Graham, City Staff.  
MS. DEAVER: Jennifer Deaver, City Staff  
MR. ROSE: All right. Thank you all.  
III. APPROVAL OF AGENDA  
MR. ROSE: First, we'll have approval of the agenda. So I will entertain a motion for  
approval of the agenda for this evening?  
MS. SHAW: So made, Shaw.  
MR. MCINTOSH: Second, McIntosh.  
MR. ROSE: Okay. All in favor, certify by saying aye. Any opposed, same sign.  
(Unanimous voice vote for approval.)  
MR. ROSE: Okay. Thank you.  
Motion to approve the agenda: Shaw  
Motion to 2nd: McIntosh  
Motion passes unanimously: 5:0  
IV. APPROVAL OF MINUTES  
Approval of June 12, 2024 Meeting Minutes  
MR. ROSE: Next, we have approval of our minutes from our June 12th meeting. I would  
entertain a motion for approval of those?  
MR. MCINTOSH: So moved. McIntosh, by the way.  
MS. SHAW: Seconded.  
MR. ROSE: Ms. Shaw. Any discussion?  
MR. MCINTOSH: Just that they were very impressive. And they were very long,  
impressive minutes.  
MR. ROSE: They were very detailed.  
MR. MCINTOSH: They were. It took a long time.  
MR. ROSE: All those in favor, signify by saying aye for approval. Opposed, same sign.  
(Unanimous voice vote for approval.)  
MR. ROSE: Okay. Thank you.  
Motion to approve the June 12, 2024 minutes: McIntosh  
Motion to 2nd: Shaw  
Motion passes unanimously: 5:0  
V. PUBLIC HEARINGS  
Public Hearing: FY 2025-2029 Consolidated Plan Policy Funding  
Resolution, City's FY 2025-2029 Consolidated Plan, and FY 2025 Annual  
Action Plan  
MR. ROSE: So tonight we're starting off with a public hearing on the proposed fiscal year  
2025-2029 Consolidated Plan, and we all had a copy of Notice of Public Hearings.  
MS. DEAVER: And there are three different things that are on that public hearing. We  
have the --  
MR. ROSE: Oh, yes. Right. The Consolidated Plan, the --  
MS. DEAVER: Policy Funding Resolution.  
MR. ROSE: Policy Funding Resolution, and then the Annual Action Plan.  
MS. DEAVER: And the Consolidated Plan. Correct.  
MR. ROSE: Yeah. Yeah. So, first, we'll -- do we have to do anything with the public  
hearing? Okay.  
MS. DEAVER: You just need to open the public hearing up for the public.  
MR. ROSE: So I would, at this time, open the public hearing.  
PUBLIC HEARING OPENED  
MR. ROSE: And I don't see any public at this time. Do you? Okay.  
PUBLIC HEARING CLOSED  
MR. ROSE: So we will move on to our New Business.  
VI. NEW BUSINESS  
FY 2025-2029 Priority Needs Analysis  
MR. ROSE: Which is first off, looking at the priority needs assessment analysis.  
MS. DEAVER: So I want to start off, and I want to say a few things about where we are  
and what we're doing. I want to -- first off, I want to thank HCDC, I want to thank all of our  
staff. I want to thank Tim Teddy and Becky Thompson for their help, all of the  
not-for-profits, the groups that have provided information. It has been a long year, as we  
all know. So I'm -- I'm very thankful for everyone's help and patience as we've gone  
through this process and I've learned a ton, so that's good for the next time. So what you  
have is -- and what we're going to pull up here, what we wanted to do is make sure that  
we do review again and make sure that we are all on the same page with where our  
priority and priorities analysis is. What I've done on this particular form is I have gone  
through, and you can see it looks at the survey, the Neighborhood Congress Fair Housing  
event, the Economic Development event, and the Community Facilities and Community  
Needs events. And I've taken from the results that we've gotten all of what the different  
goals are and where we are with what the highest ones were, what the medium ones  
were. So you can see that all of the different goals that we have set through the  
Consolidated Plan and through the FY 2025 Annual Action Plan are rated in the highest  
categories of where we are. I have also taken the survey results, as you can -- and I  
wanted to include all of this so that everyone did have an opportunity to review all the  
survey results again. We reviewed this in March, I believe. And then the comments from  
each of the different events. And so, for instance, our first event was back on October  
17th of 2023, was the Neighborhood Congress, and you can see what the highest rated  
where I've highlighted what those were for those. So any questions on any of the results  
of -- of the -- of what people commented or anything else? Okay. So basically where we  
are is we had talked previously, as well, about the fact that -- I'll bring up our goals --  
there we go. This is from the actual Consolidated Plan. So basically what we have done  
is we have really, after analyzing all of the information, what we realized was, especially  
with where we were with Covid, that Covid really changed the 2020 to 2024 plan  
drastically on what was able to be achieved, where people -- what organizations were  
able to do. So what we really found is that the goals have not changed for what we want  
the -- for what we thought the priority needs were, and where we are. So we have the  
preservation of existing home, we have increased home ownership opportunities, we have  
housing, counseling, and education, new owner occupied housing construction,  
production of rental and housing units, accessibility improvements to existing homes,  
rental vouchers for vulnerable populations, vocational training, small business  
development and technical assistance, improvement of sidewalks, storm-water facility  
improvements, acquisition and disposition of vacant properties, exterior code compliance  
enforcement, public facilities improvements, and then homeless facilities and  
improvements, and then CDBG admin and planning, and HOME administration. So we've  
left the goals generally the same as what they were the last time, and we wanted to  
make sure that you all had a chance to review and comment and take those goals with  
you.  
MR. FLETCHER: Mike Fletcher. So the -- out of this 17 we have listed here --  
MS. DEAVER: Uh-huh.  
MR. FLETCHER: -- these aren't in any order of priority? It's not like number one is the  
most important and 17 is the least important of the priorities?  
MS. DEAVER: All of the --  
MR. FLETCHER: They're all essentially equal, we just have 17?  
MS. DEAVER: All of the -- all of the goals, basically, were considered to be high need.  
So there wasn't a -- any that -- I'm sorry, and I'm not doing a good job with this. There  
weren't -- there weren't any that -- and will you get that back to the goals? There weren't  
any that ranked low, so we were ranking them all to be high, and -- and while some may  
be more important in different areas, they're all going to have a high need.  
MR. ROSE: I think -- I thought I saw the -- Tom Rose here -- the homeless, the last one  
was low.  
MS. DEAVER: And -- and the reason that we ranked that one lower was because we  
don't currently have any projects that are in that area. That may change in the next  
Annual Action Plan, that that could adjust to be in a higher goal. And remember, too,  
that these are goals that we're setting across the next five years, so this -- what we  
basically did was we took our approved FY 2025 goals and expanded on those to be for  
over the five-year period. Some goals were important to the -- the City Manager has  
expressed an interest in making sure that they're on our goals, so that's where we ended  
up with the -- with the different areas.  
MS. SHAW: Rebecca Shaw. To push back on that just a little, we saw both in our  
survey that we did and in discussions during the last year that -- I mean, homelessness  
is a priority for a lot of citizens.  
MS. DEAVER: Uh-huh.  
MS. SHAW: I mean, it's awfully hard when you have so many important things to  
prioritize one over another. But I think with the City and County's work right now on the  
Opportunity Campus and the Coalition To End Homelessness, I do think that it at least it  
should have a moderate rating. I mean, it's hard to say that's a low concern whenever  
we've heard over and over from people that housing is a difficulty right now, and we have  
1,400 households on our list.  
MS. DEAVER: I agree. And if we want to -- I'm more than happy to make that  
adjustment to that plan and update that to be a high goal.  
MS. SHAW: I just -- I mean since it is five years we're talking about, I don't want the City  
to point to this and say we don't have to worry about this because it's --  
MS. DEAVER: Right. Right. Understood. So do we want that to be changed?  
MR. ROSE: I personally would think so. I would like to see it, as well as what they --  
MR. FLETCHER: Can you scroll to the specific one they're talking about?  
MR. ROSE: Yeah  
MR. FLETCHER: It was Number 17?  
MR. ROSE: No, not that one. Up a little bit.  
MS. DEAVER: Almost missed. There we go. Fifteen.  
MR. ROSE: I think it -- so that's specifically a homeless -- homeless facility, I guess.  
MS. DEAVER: I think -- I think staff's hope is that if we have it listed as a goal and have  
it on here, that we will get -- we will get people to apply for money -- for funding for those  
things. If you will recall previously, there had been an organization that ended up pulling  
their money -- pulling their request back, so this is an opportunity for people on there, if  
they're not listed, then people won't know -- organizations won't know to apply for their  
funding. We'll get changed to a -- to a high.  
MR. FLETCHER: Mike Fletcher. So in all the surveys and all the background  
information you did was -- was homeless facilities a high priority or not? I mean, what --  
how did it -- regardless of whether or not we have any, you know, projects going --  
MS. DEAVER: Right.  
MR. FLETCHER: -- how did it fall out in terms of what the public believes is a high  
priority?  
MS. DEAVER: So from the survey and the Neighborhood Congress, homeless facilities  
was high, but in the Fair Housing Economical Development and Community Facilities and  
Community Needs, it was not ranked at all in those. Now -- and remember that these  
aren't an exact science.  
MR. FLETCHER: Sure.  
MS. DEAVER: That's one or -- that could be one or two people making comment about it  
at that particular event. So it did rank in the high -- I think that it would be justifiable to  
put it back to high.  
MR. ROSE: Tom Rose here. I think there's also a different demographic attending those  
two events that would have had different opinions. Yeah.  
MS. DEAVER: And -- and that's part of what HUD is wanting is there wanting there to be  
a broad group of people that --  
MR. ROSE: Yeah. Right.  
MS. DEAVER: -- and, you know, a broad demographic, so it's good that that happened,  
but yes, you’re correct.  
MR. ROSE: Tom Rose again. I would at least make it at least a medium priority if we --  
MS. DEAVER: Which would you prefer?  
MR. MCINTOSH: I think it's a high priority. I mean, they're an under-represented group.  
When we say our people worry about them, they aren't people that are going to show up  
to say anything, so I think we should be worried about them.  
MS. DEAVER: Very good. I will make that correction. Any other comments?  
MR. FLETCHER: Mike Fletcher. And could you give us insight into what the City  
Manager -- you said he indicated a preference for --  
MS. DEAVER: The projects --  
MR. FLETCHER: -- you have some of these items, and could you just give us insight in  
what he was thinking?  
MS. DEAVER: And I have not spoken directly with the City Manager. Becky Thompson,  
our director, has. We're -- I think the projects that he was interested in were things like  
the stormwater, that there be sidewalks included. Those are projects that we want -- that  
are allowable through HUD, and that HUD does recommend you do, so we wanted to  
make sure that we did include some into our plan.  
MR. FLETCHER: And as always, it's -- these are goals and not a straitjacket. Right?  
Someone said that?  
MS. DEAVER: I'm sorry?  
MR. FLETCHER: I said these are goals, and not a straitjacket. Right?  
MS. DEAVER: Any other comments, questions regarding the goals? If none are -- if  
there are no other comments or questions, then we just need approval by this group.  
MR. ROSE: So I entertain a motion to approve the goals as presented with  
modifications.  
MR. MCINTOSH: So moved, McIntosh.  
MS. SHAW: Seconded, Shaw.  
MR. ROSE: Is there any further discussion? Okay. All those in favor -- or do we want to  
do a roll vote for this one? Yes. We'll do a roll call vote for this one.  
MS. DEAVER: That would be great.  
MR. MCINTOSH: McIntosh, yes.  
MR. ROSE: Rose, yes.  
MS. SHAW: Shaw, yes.  
MR. NGUYEN: Nguyen, yes.  
MR. FLETCHER: Fletcher, yes.  
Motion to approve the goals as presented with modifications: McIntosh  
Motion to 2nd: Shaw  
Motion passes unanimously by roll call vote.  
5 - Fletcher, Rose, Shaw, McIntosh and Nguyen  
Yes:  
3 - Ritter, Kasmann and Pefferman  
Excused:  
Review Policy Resolution - FY 2025-2029 Community Development Block  
Grant (CDBG) and HOME Investment Partnership Program (HOME)  
Funding Policy  
MR. ROSE: And next, we were going to look at the policy resolution for review.  
MS. DEAVER: Yes. So the policy resolution is -- the only reason that we are updating  
the policy resolution is because this is a FY 25 to 29, we're updating the goals. What  
this document does is it's -- it is what puts the funding sources where they are. So  
again, affordable housing, the City will allocate the 30 to 48 percent, with the midpoint of  
39. This is where we allocate by group what the different percentages are that are our  
goals. We did not change them from last year. They had -- we only changed the dates  
of the actual -- for the Consolidated Plan that they were going towards. The other thing to  
remember with, and this is -- this is something that's in this document, is -- is this -- this  
City reserves the right to allocate funds as outside the percentage indicated for the  
following reasons, to ensure that the City is proportionately meeting its five-year  
Consolidated Plan goals for all categories. And, number 2, when a unique project can  
only be implemented with the level of funding requested. Three, when no funding  
requests are submitted within a specific category or for -- or when funding requests with  
any category are not associated with a viable proposal. So something to remember here  
is this is still, you know, based on projects that are received, what we get. Those are  
where the funds will be allocated. One of the things that I have learned in -- during this  
past year is when I present to you next year for how the proposals will be coming in, it's  
going to be a much different -- I have such a much different way that I have done  
previously. I have such a better awareness now of where they're going and are they  
meeting the Consolidated Plan, and that will be part of our discussion, where these are  
actually plugging into the Consolidated Plan along the way. With the last plan and with  
Covid, it just was so skewed to go that way. But now I think this is exciting that we'll all  
be able to work together on making sure that we're achieving our goals as we go along  
the way and being cognizant of what those goals are.  
MR. ROSE: Tom Rose, question. So we didn't see from our surveys and whatnot a need  
to change any of the percentages for the categories that we had necessarily so -- right?  
MS. DEAVER: Yeah. And they're very broad, if you see -- you know. I mean, for  
instance, the first one is between 30 and 48 percent. That's a big broad range of -- you  
know, the majority of our funding is going towards affordable housing. As you see here,  
the first category is affordable housing and it's the 38 to 48 percent, and then all of the  
HOME funds are also going towards homes, that is the number one thing that people are  
aware of.  
MR. ROSE: A little comment. It seems sometimes, and we have minimal percentages  
for education and training, or whenever that fits in, it seemed like, and sometimes we had  
troubles because we had a lot of proposals for that area, but really not a need to see to  
change that, I guess.  
MS. DEAVER: That's a HUD mandated 15 percent.  
MR. ROSE: Okay. Right.  
MS. DEAVER: So we can't do -- unfortunately, we can't do more in that area.  
MR. ROSE: Yeah.  
MR. MCINTOSH: I remember we ran up against that last time --  
MS. DEAVER: Yes.  
MR. MCINTOSH: -- but I thought it was a -- yeah.  
MR. ROSE: All right. So we --  
MS. DEAVER: Any questions, comments on this?  
MR. ROSE: So we will then vote to approve or to send to the City Council for amending  
this resolution then?  
MS. DEAVER: Correct.  
MR. ROSE: Okay. So I'll entertain a motion?  
MS. SHAW: Motion made, Shaw.  
MR. MCINTOSH: Second, McIntosh.  
MR. ROSE: Okay. Is there any further discussion? A roll call vote again.  
MR. MCINTOSH: McIntosh, yes.  
MR. ROSE: Rose, yes.  
MS. SHAW: Shaw, yes.  
MR. NGUYEN: Nguyen, yes.  
MR. FLETCHER: Mike Fletcher, yes.  
Motion to approve and send to the City Council for amending this resolution:  
Shaw  
Motion to 2nd: McIntosh  
Motion passes unanimously by roll call vote.  
5 - Fletcher, Rose, Shaw, McIntosh and Nguyen  
3 - Ritter, Kasmann and Pefferman  
Yes:  
Excused:  
Review and Approval: FY 2025-2029 Consolidated Plan and FY 2025  
Annual Action Plan  
MR. ROSE: Okay. And next we will look at the -- read through the entire Consolidated  
Plan.  
MS. DEAVER: I will start reading word for word, if you would all just settle in.  
MR. ROSE: Well, commendable job. I know it was a big undertaking and -- to have to  
have do that, so --  
MS. DEAVER: It's been a -- it's been a long year, and, like I said, staff has been so  
helpful, and so many organizations that we worked with while we were doing this, it's -- it  
actually was a -- kind of as much as I dreaded parts of it, it was a -- a really -- I couldn't  
have had a better tool learning than to have to develop this for the -- for the City.  
MR. ROSE: Are there any particular highlights you wanted to kind of go through, or just  
kind of the outline of the plan or --  
MS. DEAVER: Really, when you're looking at -- at the Consolidated Plan, the things to --  
the biggest things that we have looked at are, first of all, where we're estimating our  
funding for the next five years. We estimate that we're going to receive about $5 million in  
CDBG funds. We estimate that we're going to receive about $2,350,000 in HOME funds.  
Some of the things that we have received guidance from HUD on that will change how we  
do things in the future. One thing is is that they are recommending that we do add in  
program income for both areas, and that we actually use that money as we're going  
through the program year so that we know where that -- funds are going at this point. So  
we've added in some into the funding, some program income. Also, as we know, we did  
not allow -- allot money towards HOA for this for 2025 because we had previous funding.  
They consider that to be kind of held funding, and we added that in, as well. So even  
though we didn't allot more money to it, we are using money that had already for that. So  
those were kind of interesting things that we -- we've gotten from HUD. So overall, where  
we've gotten to is these are the different areas and you can see here where we've, you  
know, put in the different funds for -- for CDBG and HOME. This is over the next five  
years, so we will continue, as I said, each year that when we go back in and we're doing  
the proposals and looking at where we are, I'll be looking and charting where we are in  
each area and really keeping better track of that so that we know if we're meeting the  
Consolidated Plan. There are so many questions on this. This is basically, again, we've  
taken FY 2025 and expanded that out by five years. Any questions on that? You know,  
the -- each -- each part of it looks at different things, so we -- you can look at who we've  
consulted with. You can look at, you know, what the different -- all of our different citizen  
outreach that we've done through this process is on here, and what that has done. Let's  
see. We have needs assessments. There's just tons of data that's put in here from --  
most of it from the U.S. Census -- to the 2020 U.S. Census, and so a lot of this  
information is already in here when we get it from HUD from these documents they're  
already giving us. It looks at disproportionate housing needs. There's several of those.  
Public housing, CHA does provide this information, so we've gotten this directly from  
them. And any information about that has been given to us from CHA. Randy has  
provided that for us. You know, those are really the highlights. It's just going through  
each area. We've lived it. We worked with the Health Department on the homeless  
numbers and where those are for the city of Columbia. The non -- this is the  
non-homeless numbers. We've -- I've worked with the Chamber on workforce and where  
the workforce is. So just -- it's just each part of that really is interesting in its own  
different way of giving information kind of going forward. Once we get towards -- I'm trying  
to see down here where we are. Again, here's our goal summaries for this -- for that -- for  
the overall. And then if you go to the -- and remember that what is attached to the back -  
- to the bottom of -- the end of his report is -- well, I'm going to back step myself here.  
Here's expected resources and you can see here we expect $1 million. We're using  
$62,500 for program income and that's what -- so we're at -- we have budgeted those  
funds in. What we have done with any program income that we are allotting in is we are  
putting it towards certain things so that we can make sure to track it, so we don't -- if we  
don't receive it, it's kind of a Catch 22. If you don't receive it and you've allotted it  
somewhere, then we have to figure out how we're going to pay for it. If -- but if you don't  
allot for it, and you get program income, which we're averaging what we get each month,  
then -- or each year, then -- then you have more money than you can do with. Lessons  
learned, last year when we received -- if you recall, we received back about $225,000 in  
program income in May. It -- now, that would be an immediate ding-ding-ding to me to go  
ahead and do -- we should have reallocated those funds right then and done an RFP to  
use those funds. Those are lessons learned over the year. So -- but here you can see  
we've put the $62,500 for the CDBG, we put that as a placeholder under -- under  
demolition because we know that that's a place that we're monitoring and we can make  
sure. And if you look at here for HOME funds, there was $470,000 is what we're  
estimating we're going to get, $182,500 is what we estimate we're going to get in program  
income. And this prior year's resources is that 50 that I was talking about that we're put  
towards HOA. And so that -- that we're anticipating this next year that we'll do $702,500  
for HOME money. We've put under the CHDO funds because, again, those are funds  
that we can make sure we don't want to allot it out to a not-for-profit and then not get  
those. If we don't see those funds coming in, we can adjust. But going on through with  
you, you know, our annual goals are on here, and a lot of the -- a lot -- HUD likes to  
repeat itself in these documents. Where was -- let me make sure here. So the  
Consolidated Plan is the first portion of it, and then the second portion of it is the Annual  
Action Plan for the FY 2025 funds. You'll also see in here all the backup documentation  
that we have used during the year, so everything that I'm saying that we've pulled for  
these reports is in this document so that anyone can go in and also look at that  
documentation. Any questions?  
MR. FLETCHER: Mike Fletcher. Just a comment and, you know, having been on this  
Commission a long -- a number of years and seen several of these plans put together, I  
can say that you all, as an organization, have come a long, long ways towards -- when I  
first started, there was no public input at all, and now it's just a remarkable amount. And  
anyway, and that has really changed and made this a really valuable document. Thank  
you.  
MS. DEAVER: Thank you. And a big part of that is, obviously, we want to be getting  
public input, but also HUD is very, very requiring of those. They want -- they want to  
make sure the communities are going to the public, and as many different venues. And  
we tried to do that. You know, if you recall, we had events at the ARC, we had events at  
the public library. We had events at -- over at the Columbia Housing Authority's base.  
We had them here. So it's -- it's really trying to get out. And -- and also at REDI, we had  
an event there. So it's just trying to make sure that we are trying to get as many people  
to respond back as we can.  
MS. SHAW: Rebecca Shaw. Kudos. I know -- I know how hard it is to pull together  
these documents. One question for you, is there -- is this like a templated form from  
HUD? Can you -- can you put in an index, having an index in the -- in the beginning, a  
page, to quickly find a reference would be helpful.  
MS. DEAVER: Yes. We put this document out now as it is because we were waiting for  
additional, to see if there was additional public comment, et cetera, et cetera. When we  
do the final version, it does go in, and what would be the final version put on the website  
and everything else, we'll include an index of everything. I agree with you. It's just if --- if  
-- I did it -- I did it a couple times, and then when I kept changing pages, then I kept  
having to do it again. So we're going to do that at the very end. We'll have a final --  
MS. SHAW: Final, final version?  
MS. DEAVER: -- final version that's submitted. And when you submit to HUD, it's -- it is  
what it is in their system, but we can make it a more usable -- user-friendly document on  
the outside.  
MS. SHAW: Great. And then two comments just of things that stood out to me as I  
read through it. The number of housing  
burdened individuals and households in this city is just incredible. If you add, just for my  
other members, it was about 50,000 homes, it seemed like, if you added the 30 percent  
and over, so, like, if anybody is 50 percent housing burden. That is a lot of people in the  
city that are paying way too much for housing right now, and those are the lucky people  
who can find housing. I know there's a ton of people that are waiting for housing or having  
difficulty finding housing. The other portion of that was the number of people that are on  
our waiting list again for vouchers, which has grown to, I think it was 1,400. So I just --  
as we continue into the next year and think about where we're putting our funds, maybe  
we’ll continue to see a real housing shortage in the city.  
MR. ROSE: This is Tom Rose. Can you tell me again what page the '25 Annual Action  
Plan was on? You guys probably saw that, but I missed it.  
MS. DEAVER: This is why it's helpful to have the --  
MR. ROSE: Because you -- you said it's included in this --  
MS. DEAVER: Yes. It's the last -- if --  
MR. ROSE: Oh, I got it. I see it. Page 223.  
MS. DEAVER: It's where it's -- yes. It's where it switches from AAP -- it switches to  
AAP.  
MR. ROSE: Yeah. Okay.  
MS. DEAVER: Oh, those are actually the Action Plan documents.  
MR. ROSE: Yeah. That's right. Okay.  
MS. DEAVER: So let me get back in here. Hold on. Give me one second. It starts on  
Page 126.  
MR. ROSE: One twenty-six. Okay. And my understanding would be -- well, is the City  
Council, they need to approve Annual Action Plan?  
MS. DEAVER: Yes. They will approve the Annual Action Plan.  
MR. ROSE: Okay.  
MS. DEAVER: They will approve the Consolidated Plan and the Annual Action Plan.  
MR. ROSE: But the budget was already approved. Correct?  
MS. DEAVER: Correct. It's with -- it's just how this plan had to be done earlier, but yes.  
MR. ROSE: Assuming that the budget got approved then, our recommendations were  
approved as is, so -- yeah.  
MS. DEAVER: I would assume so. Correct.  
MR. ROSE: Not that you will have any information on this, but I notice that two Council  
members voted no for the budget, but do -- you probably don't have any input as to why  
they did that?  
MS. DEAVER: We don't have any idea.  
MR. ROSE: Okay. Any other questions? Well, we need to entertain a motion to  
approve the -- and send to City Council the 2025 to '29 Consolidated Plan, as well as the  
fiscal year '25 Annual Action Plan.  
MR. MCINTOSH: So moved, McIntosh.  
MS. SHAW: Seconded, Shaw.  
MR. ROSE: Any other further discussion? Okay. Roll call, again.  
MR. MCINTOSH: Yes. Jay McIntosh.  
MR. ROSE: Rose, yes.  
MS. SHAW: Shaw, yes.  
MR. NGUYEN: Nguyen, yes.  
MR. FLETCHER: Mike Fletcher, yes.  
MR. ROSE: I think that was all of our business for this evening; is that correct?  
MS. DEAVER: Yes. We just have general comments.  
Motion to approve and send to Council the FY 2025-2029 Consolidated Plan and  
the FY 2025 Annual Action Plan: McIntosh  
Motion to 2nd: Shaw  
Motion passes unanimously by roll call vote.  
5 - Fletcher, Rose, Shaw, McIntosh and Nguyen  
3 - Ritter, Kasmann and Pefferman  
Yes:  
Excused:  
VII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
MR. ROSE: Do we have any -- we have no public members out there. Do we have any  
comments from our members of our Commission?  
MR. MCINTOSH: McIntosh. I have a question. You presented to City Council what we  
did?  
MR. ROSE: Yes, I did.  
MR. MCINTOSH: And you -- your understanding is they approved it the way we  
recommended it?  
MR. ROSE: They had no questions.  
MR. MCINTOSH: Okay.  
MR. ROSE: Correct. That they asked me about.  
MR. MCINTOSH: Okay.  
MR. ROSE: They -- they -- one question was can you feel confident about your  
recommendations, and I said yes. Anybody have any other items coming up or activities  
or not? Okay.  
MS. DEAVER: I do want to mention that -- where everything goes from here. We are  
currently in a public -- we are open for public comment. The document is available on our  
website. It's available in our -- the entry hall of our office. So it is available for anybody  
that wants to see it. It'll be on here. We will then go to City Council. We have -- we'll be  
-- they'll go -- the first thing they'll do is they will approve -- they will hopefully approve  
the policy resolution. That will be done on the next meeting, and then they will also -- we  
have it to open the hearing, the proposal for them to open the hearing at the City Council  
meeting. There will be the public hearing for all of these documents. And then finally in  
November, they will -- our public -- our public open for comment is open till October 22nd,  
so after the October 21st City Council meeting, that will close the next day, and then  
they will vote on it in the first meeting in November.  
MR. ROSE: And then we send that -- our Annual Action Plan to HUD. And then do we --  
when do you expect response back that we can start using funds?  
MS. DEAVER: So it's -- so the way that this works is it's -- it is due November 15th to  
them. There's some conflicting things with how they're going to handle the FY '25 Annual  
Action Plan with -- when they release funds and things like that. What -- what we are  
currently -- we are currently where we are is is we are -- we'll have agreements out by  
November 1st, hopefully, for the FY 2024 funds. Those are the funds that we're  
expending right now.  
MR. ROSE: Can you tell me what the -- we had a couple of placeholders in that for some  
of the projects that we put under another category. What was the plan or how will we  
know what those two projects -- one was with Woodhaven, I think, and the other was with  
-- there was an organization.  
MS. DEAVER: We have put those -- right now, we have put those -- well, we have the  
placeholder for the funds is under the rental production area.  
MR. ROSE: Right.  
MS. DEAVER: It was CMCA and Woodhaven both had on those. As we see those  
projects as we get closer to those coming to fruition, those are what we had talked about  
that we would bring back to --  
MR. ROSE: Did they have a time frame for that or --  
MS. DEAVER: We don't. We're --  
MR. ROSE: Okay.  
MS. DEAVER: Like I said, right now, we're -- we're working to get the FY 2024 funds up,  
obligated and out, and then they can start using those funds. And we don't know yet  
what HUD is going to decide. Last year, they made everybody wait until it was late  
spring. If you remember, I think it was April, May, when we got -- and they didn't want  
people to send in the Annual Action Plans until they got -- gave the final figures for  
everybody, so that everyone didn't have to amend those documents with them. Where  
we're just in a unique situation is because we have the -- the 2025-2029 Consolidated  
Plan includes the FY 2025 Annual Action Plan, so that's a unique situation with that.  
MR. ROSE: Okay.  
MS. DEAVER: As soon as we know any details from HUD, we'll let everybody know.  
VIII. NEXT MEETING DATE  
MR. ROSE: Further comments from anybody. All right. Plans for upcoming meetings  
and schedule.  
MS. DEAVER: We will be getting a schedule out in the next -- we're starting to review  
when that's going to be. We're taking -- one other thing that we are considering, and it's  
not completely to fruition yet. We're considering trying to change and we're working with  
HUD on what it would like to change our -- the year that we get money and what our  
fiscal year would be. Currently, it's January to December. There are some reasons why  
that doesn't work, and why that does work. But what we feel is is right now, people get  
their -- or organizations get their money allotted to them, and then they have to wait  
almost -- sometimes a year and a half to be able to use those funds. We'd like to kind of  
try to move up everything so that when funds are given out, that they immediately are  
going into that funding. We're looking at that with HUD, and trying to determine whether  
that's beneficial or not, or when that's beneficial and what the best way to do it is with our  
current fiscal years. So as we get more details of those things, we'll bring them to you.  
That's also going to affect when the calendar needs to be set up because we'll need your  
dates to be -- the dates that you have to be doing different parts of that, as you know.  
MR. ROSE: Try to make it less confusing.  
MS. DEAVER: Yes. And it is confusing. We get confused, so I know that the public  
has to be confused at times, and I know that organizations get confused, so that's --  
that's the goal.  
MR. ROSE: Very good.  
IX. ADJOURNMENT  
MR. ROSE: I would entertain a motion then to adjourn.  
MS. SHAW: Motion made, Shaw.  
MR. MCINTOSH: Second, McIntosh.  
MR. ROSE: Okay. All those in favor say aye. Opposed?  
(Unanimous voice vote for approval.)  
MR. ROSE: Okay. Very good. Thank you all.  
MS. DEAVER: Thank you.  
(The meeting adjourned at 7:37 p.m.)  
Motion to adjourn: Shaw  
Motion to 2nd: McIntosh  
Motion passes unanimously: 5:0