City of Columbia, Missouri  
Meeting Minutes  
Commission on Cultural Affairs  
City Hall  
701 E Broadway  
Room 1C  
Thursday, November 7, 2024  
2:00 PM  
Funding Process Subcommittee  
I. CALL TO ORDER  
Chair Moxon called the meeting to order at 2:02 p.m.  
Staff present: Sarah Dresser and Andrea Jira.  
5 - Molly Froidl, Linda Helmick, Diana Moxon, Stacey Thompson and Kate Nolte  
Present:  
II. INTRODUCTIONS  
Introductions were made.  
III. APPROVAL OF AGENDA  
Motion to approve agenda made by Nolte, seconded by Froidl; motion carried.  
IV. APPROVAL OF MINUTES  
Motion to approve the minutes from Feb. 1, 2024 made by Moxon, seconded by  
Thompson; motion carried.  
Minutes from Feb. 1, 2024  
Attachments: 2.1.24 Draft Minutes  
V. OLD BUSINESS  
None.  
VI. NEW BUSINESS  
Mid-Year Grant Opportunity  
Dresser gave an overview of the mid-year grant opportunity to be offered to distribute the  
remaining $50,000 for FY25. Since not all of the funding was distributed during the annual  
arts grant process and there was an increase approved by City Council, a mid-year  
opportunity is offered this year.  
Overview of Process and Timeline  
The eligibility requirements for arts organizations will be the same as the annual grant  
program (lead application being a 501(c)(3) nonprofit arts agency.  
The group discussed a proposed streamlined application process with simplified form and  
questions. The group decided that the grant would be open to all organizations who meet  
eligibility requirements, with a slightly more comprehensive form for organizations who did  
not apply for the FY25 annual arts grant.  
Application Questions  
It was agreed that the application for the second round should be condensed information  
and should include: start and end date, the amount requested, the project description  
(including artistic elements), and who the audience will be. Dresser recommended that a  
matching fund requirement be waived for this opportunity, to which the group agreed  
would be acceptable for the process.  
Evaluation Process  
The group considered the two different evaluation forms to be used: one for the  
streamlined application, and the other for the more comprehensive form. For the  
streamlined version, evaluation criteria will be for artistic quality (60 points) and  
community involvement (40 points). For the comprehensive form, the evaluation criteria  
will be for artistic quality (50 points), community involvement (30 points) and management  
ability (20 points). The committee also recommended that Commissioners be able to  
opt-in to review and also have the assistance of staff to complete the evaluations.  
A condensed application will be available for review. The staff will review the applications  
with the assistance of a few volunteer commissioners.  
Other  
None.  
Motion to recommend the updates made to the mid-year grant process to  
the full Commission made by Moxon, seconded by Nolte; motion carried.  
VII. REPORTS  
None.  
VIII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
None.  
IX. NEXT MEETING DATE  
The next meeting to review the annual arts grant process will be in January or February  
2025.  
X. ADJOURNMENT  
Motion to adjourn made by Moxon, seconded by Helmick; motion carried.