City of Columbia, Missouri  
Meeting Minutes  
Historic Preservation Commission  
Conference Room 1B  
Columbia City Hall  
701 E. Broadway  
Tuesday, October 7, 2025  
5:30 PM  
Regular Meeting  
I. CALL TO ORDER  
Stephen Bybee - Chair, Melissa Hagen - Vice-Chair  
4 - Melissa Hagen, Stephen Bybee, Carrie Gartner and Jennifer Luchau  
1 - Josh Parshall  
Present:  
Absent:  
II. INTRODUCTIONS  
Guests - Dennis Fitzgerald, CoMo Preservation  
III. OFFICER ELECTIONS  
Commissioners discussed nominations for the three officer positions for the  
commission. Commissioner Bybee moved to approve the proposed slate of  
officers, as follows:  
Stephen Bybee - Chair  
Carrie Gartner - Vice-Chair  
Josh Parshall - Secretary  
Commissioner Gartner moved to approve the proposed officers, and the motion  
passed unanimously by voice vote.  
1 - Parshall  
Absent:  
IV. APPROVAL OF AGENDA  
Commissioner Bybee moved to the meeting minutes as distributed.  
Commissioner Hagen seconded, and the motion passed unanimously by voice  
vote.  
V. APPROVAL OF MINUTES  
Commissioner Luchau moved to approve the September meeting minutes as  
distributed.  
Commissioner Gartner seconded, and the motion passed unanimously by voice  
vote.  
September 3, 2025 HPC Minutes  
Attachments: HPC MINUTES 09032025  
VI. DEMOLITION PERMIT APPLICATIONS  
Staff Liaison, Rusty Palmer, presented the demolition permit application material  
for the property located at 1017 E. Brown School Road.  
Commissioner Hagen moved to close review of the application.  
Commissioner Gartner seconded, and the motion passed unanimously by voice  
vote.  
1017 E. Brown School Road  
Attachments: 1017 E Brown School ASSESSOR  
1017 E. Brown School Rd  
VII. STAFF REPORTS  
A. Preservation Plan Grant Closure  
Attachments: Final Financial Report - Columbia Preservation Plan [REVISED]  
Final Project Report - Columbia Preservation Plan  
Mr. Palmer reported to the Commission that the Preservation Plan grant was now  
closed, and the final report and reimbursement request were submitted to the  
State Historic Preservation Office for approval and release of the funds back to  
the City.  
B. Benton-Stephens Phase I Survey RFP Updates  
Mr. Palmer then explained that the RFP was revised in response to questions  
from respondents who noticed inconsistencies in the scope of work that indicated  
the grant would fund preservation planning tasks. He noted that this was an  
errant component that was not updated from the previous grant documentation  
for the new RFP, which is seeking a consultant to complete Phase I of the  
architectural survey of the Benton-Stephens neighborhood.  
He indicated that the addendum was circulated to all vendors, and that he  
anticipated consultant selection would take place in either November or  
December.  
VIII. OLD BUSINESS  
A. Preservation Plan Review  
Attachments: Preservation Plan Draft 05082025  
SHPO Comments 100% draft  
Preservation Plan Definitions Comparison  
Preservation Plan Success Stories  
HP Timelines  
Historic Landmark FAQs  
Historic District FAQs  
FLOWCHARTS 04022025  
MMSC_HistoricWindowRestoration (1)  
MMSC_KeepingUpAppearances  
MMSC_Masonry101  
MMSC_Painting101  
MMSC_ShadingDowntown  
MMSC_StorefrontDesign  
MMSC-Replacing-Historic-Building-Material  
NR_FAQ  
NRB-15_web508  
Commissioners discussed a number of working priorities over the next several  
weeks. In particular, one item missing from the plan prepared by the consultant  
is the prioritization of future survey areas.  
Commissioner Gartner volunteered to write a priority statement for the plan that  
will be reviewed by the Commission at a future meeting.  
Mr. Palmer noted that he is well-suited for compiling the legislative history of the  
Commission, and he was also mapping a number of different components that  
would be appropriate for the preservation plan. These include National Register  
Listings and the African-American Heritage Trail, among others.  
IX. NEW BUSINESS  
A. Most Notable Plaque Orders - Replacing Old Plaques  
Mr. Palmer noted that there has been some interest in placing a bulk order with  
D-Sport to replace older versions of the Most Notable Properties plaques with the  
most-recent version.  
Commissioners then discussed a potential plan for reaching out to former  
recipients to offer the opportunity to purchase the new plaques. Mr. Palmer will  
work with D-Sport to get a quote and plan for taking multiple payments for the  
order.  
X. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
Mr. Fitzgerald, with CoMo Preservation, reminded the Commission that his  
organization was hosting a window repair workshop on November 3rd, at  
Sawdust Studios, starting at 6 PM.  
XI. NEXT MEETING DATE  
Commissioners discussed a number of optional meeting times, given the  
November meeting falls on Election Day. Mr. Palmer indicated that he would  
follow-up with the group via email once he determines availability for a meeting  
room.  
XII. ADJOURNMENT  
Commissioner Bybee moved to adjourn the meeting, and the meeting was  
adjourned..  
Members of the public may attend any open meeting. For requests for accommodations related to  
disability, please call 573.874.CITY (2489) or email CITY@CoMo.gov. In order to assist staff in making  
the appropriate arrangements for your accommodation, please make your request as far in advance of  
the posted meeting date as possible.  
USB DRIVES PROHIBITED: A speaker who desires to display a presentation must upload the  
presentation, in advance, to the city network using an upload portal. To upload your files and learn  
more, visit CoMo.gov/upload.