I. CALL TO ORDER

II. INTRODUCTIONS

Doug Hunt called the meeting to order at 6:00 p.m.

There were introductions.

III. APPROVAL OF AGENDA

Reece Ellis made a motion to approve the agenda. Jamie Thornsberry

seconded the motion. The motion passed unanimously.

IV. APPROVAL OF MINUTES

April 10, 2024 Draft Minutes

Attachments: April 10, 2024 Draft Minutes

Stephanie Coleman made a motion to approve the draft open meeting

minutes of the April 10, 2024 regular meeting. Xavier Lee Scruggs

seconded the motion. The motion passed unanimously.

April 24, 2024 Work Session Draft Minutes

Attachments: April 24, 2024 Work Session Draft Minutes

Xavier Lee Scruggs made a motion to approve the draft open meeting

minutes of the April 24, 2024 work session. Stephanie Coleman seconded

the motion. The motion passed unanimously.

V. OLD BUSINESS

Proposed Changes to City Code Section 21-52(h) Status Update

Doug Hunt told the Board that he will be attending the City Council meeting

on May 20, 2024, to talk about the Board’s proposed changes to Section

21-52(h).

Brochure and Business Cards

The Board discussed the design of the brochure/rack card and the

business card.

The Board reached consensus on the design. The Board wanted 500

business cards printed and 250 brochure/rack cards.

Productive Outreach Efforts

The Board discussed productive outreach efforts. Doug Hunt discussed

Don Love’s correspondence regarding traffic stop data. Doug Hunt was

going to reach out to the North Central Neighborhood Association about

giving a presentation.

Rose Wibbenmeyer announced some technical problems which have

resulted in the failure to broadcast the meeting, but that staff are recording

the meeting, and that the recording will be posted the following day.

Audits Of 2023 Complaints

Attachments: Draft Worksheet for CPRB Audits

The Board discussed their audit of 2023 complaints. Doug Hunt

suggested that the Board try out the draft audit form on the three complaints

the Board had previously agreed to audit.

VI. NEW BUSINESS

Work Session on Police Policy 447 - Summary and Follow-Up

The Board discussed the work session. Steph Yoakum said that she read

the PERF document and several federal documents. Steph Yoakum said

overall longer retention is recommended. Reece Ellis agreed with longer

record retention. He mentioned a couple of other cities that use 12 months

and that there were other cities that had retentions more than 30 days but

not as long as 12 months.

Matt Unrein said that the police department is researching quotations and

that they have not yet had their budget meetings with police but those

meetings will occur this month.

Denise Balazic is sensitive to activation issues and when cameras should

be activated.

Reece Ellis said he felt there were stronger feelings for more recording

rather than less recording.

Xavier Scruggs talked about the city’s proposed changes related to

technology.

Assistant Chief Dickinson discussed the police department’s steps in

getting estimates for new technology upgrades and cloud storage.

Doug Hunt said the public have asked for more recording, increasing the

length of storage, and that the city is exploring what it would cost to make it

happen. Doug Hunt asked about privacy concerns. Doug Hunt asked

about language in the Sunshine Law that could address some of the

privacy concerns. Steph Yoakum said the PERF document did address

consent in recording. Doug Hunt said the board is not solving this at this

point, but that the city should consider those concerns in their

implementation. Denise Balazic questioned how the refusal to be

recorded could work in real scenarios. Steph Yoakum said there is a

recommendations matrix with each scenario that could arise. Steph

Yoakum said the PERF document was from 2014, and then there have

been some updates since that time. Steph Yoakum commented that data

and cloud computing have gotten cheaper since 2014.

Harry Castilow felt that the work session was hugely productive. Xavier

Lee Scruggs thanked Rose Wibbenmeyer for putting the meeting together.

Update on Pending State Legislation - Reece Ellis

Reece Ellis gave a report on pending state legislation. Reece Ellis said

that SB 754 and HB 1659 have made it quite a way through the process.

Both bills would amend the statute on civilian oversight to solely limiting a

civilian oversight organization’s ability to certain things in the state statute.

Reece Ellis said that he testified for informational purposes on SB 754. He

said he had a good discussion with David Tyson Smith, the bill sponsor,

and the chairman. It passed, but it is unclear what the next steps will be.

Reece Ellis further stated if either bill makes it to the full floor, it will likely

pass and the governor will likely sign it. He said that the Board should be

prepared to discuss it if the bill is passed.

Doug Hunt said that it would likely impact the board’s ability to make

recommendations on policies and procedures, and to make audits. Doug

Hunt said that the Board should consider what oversight the City would be

losing and how to preserve as much as they can.

Reece Ellis said that session is supposed to end on May 17th.

Items for June 12, 2024 Meeting Agenda

The Board discussed the following items for next month’s agenda.

Additional items may be added later.

Old Business:

Audit of 2023 Complaints Status Update-3 audits

Proposed Changes to Code Section 21-52(h) Status Update

Productive Outreach Efforts

Update on Pending State Legislation

New Business:

Items for Next Month’s Agenda

New Work Session Ideas

Report on Status of Technology Exploration-Assistant Chief Dickinson

Reports:

Human Rights Commission

Positive Connections, Training, Outreach and Ride Alongs

VII. REPORTS

Human RIghts Commission

Steph Yoakum gave a report. Steph Yoakum stated that the Commission

is revising their complaint form, reviewing funding proposals, and planning

to attend a Juneteenth event.

Positive Connections, Training and Ride Alongs

Harry Castilow reported a ride along on a recent Friday from 8:00 p.m. to

midnight.

Doug Hunt saw an article in the Missourian about the Divert program, with

the police department’s Homeless Outreach Team having close

connections with the court system, and about the city’s continuing attempt

to establish a co-responder program. Assistant Chief Dickinson said that

the IT department developed an application of resources to help the person

or family. Assistant Chief Dickerson explained that once submitted, a staff

person at the health department is notified to follow up. Harry Castilow

asked about the catalyst of the program. Assistant Chief Dickinson said

that the officers needed the information and this makes it easier for them.

Assistant Chief Dickinson said that the police chief brainstormed it and

then worked with the health department staff to develop it. Assistant Chief

Dickinson said that the co-responders will be dispatched on their own.

VIII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF

Doug Hunt announced the time limits for individuals and groups. Assistant

Chief Dickinson asked if the Board would like a different way to access

things on the appeals. Stephanie Coleman suggested there are little

boxes next to the files, but it is difficult to keep track to look at things. Steph

Yoakum asked about the ability to group files. Assistant Chief Dickinson is

setting up something similar to the google site to make it easier for the

Board to review the documents. Jamie Thornsberry said that she struggled

with Axon this time, since it had been a long time. Stephanie Coleman

said that in the past they were given trainings to go to watch. Assistant

Chief Dickinson said he would give the Board access to the training

calendar. Stephanie Coleman asked about recruitment. Assistant Chief

Dickinson said recruiting is going well. Additional details are available on

the meeting video.

Doug Hunt announced that individual members of the public will be allowed

three minutes to address the Board. Representatives of groups will be

allowed five minutes to address the Board.

No Members of the public commented.

IX. MOTION TO GO INTO CLOSED SESSION

Motion to go into closed session to discuss records which are protected

from disclosure by law, Sections 610.021(14) and 590.502 RSMo.

Doug Hunt made a motion to go into closed session to discuss records

which are protected from disclosure by law, Sections 610.021(14) and

590.502 RSMO.

Steph Yoakum seconded the motion.

Denise Balazic, Harry Castilow, Stephanie Coleman, Reece Ellis, Douglas

Hunt, Xavier Lee Scruggs, Jamie Thornsberry, and Steph Yoakum voted in

favor of the motion.

No one voted against the motion.

The motion passed and the Board adjourned open session to go into

closed session at 6:58 p.m.

The board met in conference room 2A for closed session.

X. NEXT MEETING DATE

Next Regular Meeting(s) June 12, 2024

XI. ADJOURNMENT

The meeting adjourned from closed session at 8:15 p.m.