City of Columbia, Missouri

Meeting Minutes - Final

City Council

City Hall

Conference Room

1A/1B

Monday, April 21, 2025

5:00 PM

Pre-Council

701 E. Broadway

Columbia, MO

I. CALL TO ORDER

Mayor Buffaloe called the meeting to order at approximately 5:00 p.m.

6 - Buffaloe, Foster, Waterman, Peters, Carroll, and Sample

Present:

Absent:

1 - Meyer

Budget Revenues Forecast Discussion

Attachments: Revenue Forecast for the FY26 Budget

Finance Director, Matthew Lue gave an overview of the FY26-FY31 Revenue &

Expenditures forecast. He discussed sales and use tax and year to date tax growth

assumptions.

Lue went on to discuss general fund revenue projections. He then discussed special

revenue fund projections for capital improvement sales tax which include Parks &

Recreation cash reserve projection, transportation sales tax cash reserve projection, the

public improvement cash reserve projection and the convention and tourism cash reserve

projection.

Next Lue discussed enterprise funds which include railroad, transload, electric, public

transportation, airport, sanitary sewer, parking utility, solid waste and storm water cash

reserve projections. Lue then discussed internal service funds which include employee

benefit, self insurance, fleet, and information technology cash reserve projections.

Council and staff discussed further.

Boards and Commissions Report

Attachments: Boards and Commissions Feedback Report

Lacey Salazar, City Management Fellow, presented Council with feedback from the

November 2024 survey that was distributed to the City of Columbia's boards and

commissions members.

Regular assessment of boards and commissions is critical to ensuring they operate

effectively, remain accountable, and align with the community’s evolving needs. Over 300

volunteer members support the City of Columbia, who generously contribute their time

and expertise to serve on various boards and commissions.

The survey focused on five primary categories: roles, goals, and responsibilities; meeting

structure and productivity; decision-making and follow-up; onboarding; and

recommendations. Upon receiving initial responses from board and commission

members, recurring key terms and themes were identified across the various groups.

Following this, a secondary survey was distributed to department heads and liaisons

associated with these boards and commissions on January 28, 2025, with a submission

deadline of February 18, 2025. Two follow-up reminder emails were sent during this period

to encourage participation. A response was received from each board and commission

representative. After collecting feedback from board and commission members,

department heads and liaisons, the responses were reviewed comparatively. Emphasis

was placed on identifying overlapping key terms and themes that emerged consistently

across both groups.

The onboarding process varies widely, from structured meetings and manuals to informal

email introductions or verbal explanations. Some boards and commissions schedule

annual training on legal requirements shortly after new appointments. These include

Sunshine Law overviews and conflict of interest. Some boards and commissions provide

targeted training on their unique responsibilities, such as grant funding, regulatory

processes, and board/commission missions. There is interest in creating a more

consistent and structured onboarding process across different boards and commissions.

II. ANY OTHER ITEMS COUNCIL MAY WISH TO DISCUSS

None.

III. ADJOURNMENT

Mayor Buffaloe adjourned the meeting at approximately 6:43 p.m.