City of Columbia, Missouri  
Meeting Minutes - Final  
Finance Advisory and Audit Committee  
City Hall  
Conference Room  
1A/1B  
Monday, October 20, 2025  
Regular  
1:00 PM  
701 E. Broadway  
Columbia, MO.  
I. CALL TO ORDER  
Maria Oropallo called the meeting to order at approximately 1:01 p.m.  
Staff present: Matthew Lue, Shane Edwards, Deepayan Debnath, Cale Turner & Kristina  
Wolf  
5 -  
Present:  
Excused:  
Kristian Bloom, Maria Oropallo, Randy Minchew, Peter Schneeberger and Jeff  
Shockley  
2 - Brian Toohey and Ryan Euliss  
II. INTRODUCTIONS  
Members introduced themselves.  
III. APPROVAL OF AGENDA  
Motion to approve the revised minutes to remove agenda item Local Sales, Use  
and AMJ Tax Collections made by Minchew, seconded by Schneeberger; motion  
carries.  
IV. APPROVAL OF MINUTES  
September 15, 2025 DRAFT FAAC Minutes  
Attachments: September 15, 2025 DRAFT FAAC Minutes  
Motion to approve the September 15, 2025 minutes made by Minchew, seconded  
by Schneeberger; motion carries.  
V. OLD BUSINESS  
Mission Statement  
This item was not discussed as it was previously discussed at the September meeting.  
Legislation Discussion  
Attachments: Edits to the FAAC Establishing Legislation  
Members discussed the Committee’s responsibilities and some feel that reviewing and/or  
giving advice on the specifics of rates and fees is not within their purview. Members  
discussed further.  
VI. NEW BUSINESS  
Finance Updates  
Matthew Lue discussed the below updates for Finance:  
Update #1: Budget Officer Andrea Greer has resigned.  
Update #2: Budget town halls coming up for 2026.  
Budget Town Hall #1: January 29 (11:30-1:30pm & 6-8pm)  
Budget Town Hall #2: February 26 (11:30-1:30pm & 6-8pm)  
Budget Town Hall #3: April 30 (11:30-1:30pm & 6-8pm)  
Budget Town Hall #4: May 28 (11:30-1:30pm & 6-8pm)  
Update #3: City-wide Fee Study and Cost of Service Studies to begin in the near future.  
Update #4: UCS/Treasury Changes  
UCS will occupy the west offices (current office) and the north office (currently Treasury)  
to create a one stop shop for utility payments, new utility set up, and payment  
arrangements. Customers will no longer be shuffled from one door to another. Treasury  
will move to the east office of the Daniel Boone Building, and will take payments for all  
other City business outside of utilities. We will also have some renovations done to the  
building to accommodate these changes, mostly removing the exterior doors to the office  
spaces to eliminate the lobbies on top of lobbies aspect of the building.  
CIP Discussion  
The CIP Policy will be a major change for the budget and more like an addendum. This  
process started today with departments that have capital improvement projects.  
Local Sales, Use, and AMJ Tax Collections  
VII. REPORTS  
Monthly Economic Report  
Shane Edwards indicated he does not have a report due to the Government shutdown. He  
did discuss local sales tax collections. -.7% under last year as of today. Use tax is up  
2.2% YTD. Overall together both will be down about .3%. Marijuana tax collections have  
been doing good.  
Quarterly Cash Balance Report  
Attachments: FY25 Q4 Cash Balances  
Finance Director, Matthew Lue presented members with a presentation on understanding  
City cash funds.  
The presentation explains how the City of Columbia manages its money across three  
main types of funds. These funds are similar to how a household might separate money  
into different accounts for everyday bills, savings, or specific purposes.  
Operating Cash  
Think of this like the City’s checking account. It pays for everyday services such as  
police, fire, utilities, trash pickup, and parks. This is the money that keeps the City  
running day-to-day.  
Restricted Cash  
This is money the City cannot spend freely. Laws, contracts, or rules limit how it can be  
used. Examples include federal relief funds (like ARPA), money set aside to pay debts,  
or customer utility deposits. It is like money set aside for a specific purpose, such as a  
gift card or college fund.  
Capital Project Funding  
This is money set aside for big, long-term investments such as building and improving  
things like roads, water systems, parks, public safety facilities, and the airport. It doesn’t  
pay for salaries or bills; instead, it builds the community for the future.  
Lue went on to discuss the cash balances as of 9/30/25. Staff and members discussed  
further.  
VIII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
Chair Maria Oropallo asked if the Committee will see investment reports to which Lue  
responded yes.  
Scheeberger asked if it is possible for Committee members to have any involvement or  
how they could contribute to the audit function. Lue suggested members attend a Council  
meeting and ask Council members to attend the FAAC meetings to learn more about  
what the role of the FAAC is.  
Jim Windsor - Annual Budget Document - Opportunities for Improvement  
Jim Windsor was unable to attend this meeting. No other comments.  
IX. NEXT MEETING DATE  
November 17, 2025  
X. ADJOURNMENT  
Motion to adjourn the meeting made by Minchew, seconded by Schneeberger;  
motion carries.