City of Columbia, Missouri  
Meeting Minutes - Final  
City Council  
Old Kinderhook Hotel  
678 Old Kinderhook Dr.  
Camdenton, MO. 65020  
Friday, May 16, 2025  
8:30 AM  
Council Retreat  
I. BREAKFAST AND NETWORKING (7:30 a.m. to 8:30 a.m.)  
II. CALL TO ORDER (8:30 a.m.)  
The meeting was called to order at approximately 8:30 a.m.  
6 - Buffaloe, Foster, Waterman, Peters, Carroll, and Sample  
1 - Meyer  
Present:  
Absent:  
III. WELCOME AND INTRODUCTIONS  
IV. DAY 1 TENTATIVE TOPICS OF DISCUSSION:  
Setting the Stage  
Future of Columbia Discussion  
Communicating Together  
Governing Together  
Speed Dating with Department Directors  
Closing - Six Word Slam - Again  
V. DINNER AND NETWORKING  
VI. DAY 2 TENTATIVE TOPICS OF DISCUSSION:  
Setting the Stage  
Next, Assistant to the City Manager Stacey Weidemann shared updates on several bills  
in the Missouri legislature that the City has been tracking.  
• HB 344 - Tobacco preemption  
• HB 970 - Video Lottery Terminals (VLTs)  
• SB 221 - Includes CPRB amendment  
• HB 595 - Source of Income  
• HB 939 - Green Standards in Building Codes  
• HB 1175 - Reestablishes the Second Amendment Preservation Act Trusted Advisors  
Transforming Communities  
• HB 145 - Modifies Sunshine Law  
As of the time of the retreat, HB 595 and HB 145 have been passed, and a notable  
amendment in SB 221 was stripped out before calling the previous question. If signed into  
law, HB 595 would require the City to change its Source of Income ordinance in  
response.  
Weidemann also shared actions signed by the Governor:  
• SB 47 - Amends Supreme Court Rule 52.08 re: Class Actions  
• SB 22 - Modifies Provisions Relating to Summary Statements for Statewide Ballot  
Measures  
• SB 4 - Modifies and Creates New Provisions Relating to Utilities  
• SB 1 - Modifies Provisions Relating to County Officials  
• HB 495 - Modifies Provisions Relating to Public Safety  
Looking ahead to next year, Weidemann reviewed the process that Springfield, Missouri  
uses to establish its legislative priorities. Each year, Springfield reviews and updates lists  
of both specific and general priorities, typically in September or October. Their Council  
then adopts these by resolution in December. The finalized list is then reviewed with their  
lobbyist and county delegation prior to the start of the legislative session. Weidemann  
noted it may be beneficial for Columbia to adopt a similar, official process. Having such a  
process would not prevent the City from monitoring, and when appropriate, advocating for  
or against unexpected legislation that appears in the General Assembly.  
The Council agreed upon the recommendation to implement a similar process to  
Springfield, which would include developing a list of specific and general priorities for the  
City of Columbia and adopting those by resolution, then communicating and reviewing  
those priorities with the lobbyist and Boone County delegation.  
Weidemann then shared a tentative timeline for adopting this process:  
• June: Prepare draft of specific and general priorities  
• July: Discussion with City Council, City leadership  
• August/September: Finalize list of priorities based on feedback, develop handouts  
• October/November: Present Resolution at City Council meeting; host meeting with  
lobbyist, Boone County delegation to review priorities  
Council and staff both expressed strong enthusiasm and support for this strategy. Moving  
forward, staff involvement will be important, especially because some other professional  
advocacy groups may have varying priorities. Weidemann will begin reaching out to  
department directors to begin this process and encouraged them to start thinking about  
general and specific items.  
Community Summit Report & Strategic Plan  
Next, Assistant City Manager Carol Rhodes provided a presentation on the Community  
Summit, which was held on March 15. The Summit was a unique engagement  
opportunity, during which the Council chambers and lobby were transformed so that  
residents could come in and engage with senior leadership. There was steady attendance  
throughout the event, with over 300 residents learning about City services, engaging with  
staff, and providing feedback.  
Brian Adkisson, Creative Services and Marketing Manager, shared a video highlighting  
the event. He noted the City far exceeded its original attendance goal of 200. Participants  
were provided with $100 in “CoMo Bucks” play money to spend on the priority areas of  
the Strategic Plan. In total, $19,580 “bucks” were spent. Reliable and Sustainable  
Infrastructure by far received the most emphasis from participants, followed by Inclusive  
and Equitable Community, and Safe Community.  
Representatives from five Strategic Plan areas then reviewed key themes and takeaways  
from their discussions during the Summit.  
The City is already beginning to plan for next year’s event. A full report on the Summit  
was provided during the retreat. Staff noted that the Summit provides rich qualitative data  
that is meant to work in tandem with more quantitative data from the community survey.  
Council will review the full report as it considers impacts to the strategic plan. Highlights  
from the conversation are shown in the graphic to the right.  
Equity and the Strategic Plan  
During the May 5 Council meeting, the Council discussed a proposed amendment to  
change the definition of “equity” in its strategic plan. This proposal was brought forward by  
staff in consideration of federal funding eligibility and the City Manager’s potential  
personal liability for executing federal contracts. At the meeting, the Council tabled the  
item, which will now be brought back on the June 16 agenda.  
Engagement and Public Communications Manager Sydney Olsen presented a potential  
engagement plan designed to better understand community perspectives around the  
issue.  
City Counselor Nancy Thompson provided additional clarification regarding the legal and  
procedural impacts of how the Council initially adopted its strategic plan, and potential  
paths forward. After much discussion, the group agreed that the City will offer an  
additional engagement opportunity before the June 16 meeting.  
Next Steps  
Mayor Buffaloe noted that it is helpful for Council to have a sense of upcoming items,  
even a few months in advance. Below is a list shared by staff during the retreat, in relative  
chronological order:  
June  
• June 2:  
Utilities/Blacken Beach transmission cost  
Twin Lakes Recreation improvement  
• June 6  
Fire Academy graduation  
• Juneteenth events begin as early as June 7 and go throughout the month  
• June 19:  
Cap and Emissions report from Sustainability  
July  
• Three budget work sessions  
• Education session regarding performance contracting with Sustainability  
Sometime this summer  
• Renewables ordinance  
• Pedestrian Safety report, plus a work session  
• Transit study  
• Chapel Hill and Fairview roundabout  
• Parking enforcement revenue data  
August  
• August 4  
Aquatic Center  
Parks and Recreation fee Chapter 17 changes  
• August 15  
Police Academy graduation  
August/ September  
• Will include the budget process; Council meetings will likely be longer  
• Animal Control Chapter 5  
Other potential items with less clear timelines include:  
• Rates and charges at the airport  
• Ash Street  
• Updating the Comprehensive Plan, once a new Planning Director is onboarded  
• An upcoming resolution on the Missouri Blue Shield program Council expressed a  
desire to further institutionalize this process of previewing upcoming agenda items.  
Closing Remarks  
As the retreat came to a close, participants were asked to share one thing they will take  
away from their time together. Themes included passion, practical process  
improvements, collaboration, and relationship building.  
Mayor Buffaloe closed the retreat by sharing how thankful she feels to live in and serve  
Columbia with everyone in the room.  
VII. ANY OTHER ITEM COUNCIL MAY WISH TO DISCUSS  
None.  
VIII. ADJOURNMENT  
The meeting adjourned at approximately 4:00 p.m.