City of Columbia, Missouri

Meeting Minutes

Planning and Zoning Commission

Conference Rooms

1A/1B

Tuesday, November 29, 2022

6:00 PM

Special Call Work Session

Columbia City Hall

701 E. Broadway

I. CALL TO ORDER

7 -

Present:

Tootie Burns, Sara Loe, Michael MacMann, Valerie Carroll, Sharon Geuea Jones,

Peggy Placier and Shannon Wilson

2 - Anthony Stanton and Robbin Kimbell

Excused:

II. INTRODUCTIONS

III. APPROVAL OF AGENDA

Move to approve

IV. OLD BUSINESS

A. Draft Regulations - Short-term Rental (continued)

Mr. Zenner provided a brief overview of the meeting agenda and possible

outcomes before handing the meeting over to Chair Geuea Jones who explained

the general format and contents of the City Council work session memo that would

be prepared. In response to Chair Geuea Jones proposed content, Commissioner

Placier offer a recommendation that the preface of the memo should address why

short-term regulations were being prepared. There was additional discussion

regarding the memo content with an understanding that a more refined version

would be presented prior to the December 8 PZC work session for the full

Commission’s consideration.

Having address the Council memo outline and possible content, Mr. Zenner noted

that Chair Geuea Jones had prepared a proposed outline for moving forward with

the review of the outstanding draft provisions that had yet to be voted upon by the

Commission. Chair Geuea Jones spoke briefly regarding the outlined and sought

any additional input relating to an alternative approach to work through the

remaining issues/provisions. She noted that the outline generally moved from

“least” controversial topics to “most” controversial such that meaningful progress

could be achieved at each of next three special work session. There was hope that

at least one meet could be eliminated.

No alternative recommendations were offered by the Commission to approach the

outstanding issues/provisions. As such, the Commission proceeded to discuss each

topic as shown on the outline and voted. The following were the result of the

voting on each of the provisions.

Proposed use-specific standard B (5) [Maximum occupancy] was approved as

written and was agreed upon to be applicable to all STR tiers by a vote of (6-1). The

dissenting vote expressed concern that the maximum occupancy was not consistent

with the current definition of “family” within the UDC and felt that STR occupancy

should match the occupancy limits current established for long-term rentals within

specific zoning districts.

Proposed use-specific standard B (11) [Separation] was initially approved (7-0);

however, prior to the end of work session was reconsidered after additional

discussion regarding its possible application and impacts resulting in a second tie

vote of (3-3) meaning no recommendation was made on the provision. It was

agreed the Commission would come back to the provision for further discussion at

a future work session meeting.

Proposed use-specific standard B (12) [Certificate of Compliance posting] was

approved as written and was agreed upon to be applicable to all STR tiers by a vote

of (7-0).

Proposed use-specific standard B (14) [ADU usage] was approved as written and

was agreed upon to be applicable to all STR tiers by a vote of (7-0). There was

significant discussion relating to how an ADU would be allowed to be used;

however, once all issues were debated it was agreed that that the current

regulatory process to establish an ADU would provide sufficient oversight

especially given an ADU in an R-1 zoning district is a conditional use already. The

Commission also noted that given only one dwelling on a property could be used

for STR purposes regardless of the rental status of other structures on the property

the impacts were minimized.

Proposed use-specific standard B (16) [Compliance] was approved as written and

was agreed upon to be applicable to all STR tiers by a vote of (8-0). There was

discussion on the length of time that was being allotted for a property to be

brought into compliance and concerns were expressed that 180 days may be

insufficient. In efforts to maintain forward momentum with the remaining

regulations, the Commission agreed to support the standard as presented but

indicated that it may circle back to discuss again in a future meeting.

Proposed use-specific standard B (4) [Conditional use permit] was approved as

written and was agreed upon to be applicable to all STR tiers by a vote of (7-0).

Proposed use-specific standard B (7) [Accessibility] was approved as written and

was agreed upon to be applicable to only Tier 3 by a vote of (6-0). This applicability

of the provision was questioned by several Commissioners and it was asked if it

was specifically necessary. Commissioner Loe addressed way she felt the provision

was needed and cited the fact that it served an “advisory” function. Under certain

situations the provision of accessibility would be trigger if a structure were

converted from a primary residence to one more commercially used. There was

further Commission discussion on the provision after which it was agreed to be

included in the draft regulations.

Proposed use-specific standard B (5) [Multi-family Structure Usage] was removed

from the proposed regulations by a vote of (7-0). There was significant discussion

regarding this provision which principally focused on the necessity of it given the

proposed licensure standards. Concerns were expressed that it created

unnecessary confusion. Given the concerns expressed it was agreed that the

provisions were not necessary.

Proposed zoning district accommodation within the Permitted Use Table to allow

and STR in the A (Agriculture) district was approved to be applicable to only Tiers 1

or 2 STRs by a vote of (7-0). Commissioner Loe noted that as she had been

reviewing the permitted use table that it appeared the A (Agriculture) district had

been omitted as a permissible location for a Tier 1 or 2 STR. The A district allows

residential dwellings; therefore, it was believed to that a Tier 1 or 2 STR should be

allowed. Commissioner agreed that the omission should be corrected.

Proposed use-specific standard B (8) [Reservations] was approved as written and

was agreed upon to be applicable to all STR tiers by a vote of (6-0).

Proposed use-specific standard B (9) [Dwelling Unit Usage] was approved as

written and was agreed upon to be applicable to all STR tiers by a vote of (6-0).

Having arrived at approximately 8:30 the Commission agreed that they had made

sufficient progress for the work session and agreed to adjourn for the evening. The

Commission noted that they would resume their discussion of the outstanding STR

regulatory provisions on November 30 at 6 pm.

V. NEXT MEETING DATE - November 30, 202 @ 6 pm

VI. ADJOURNMENT

Meeting adjourned at approximately 8:30 pm

Move to adjourn