City of Columbia, Missouri

Meeting Minutes

Planning and Zoning Commission

Conference Room 1C

Columbia City Hall

701 E. Broadway

Thursday, December 1, 2022

6:00 PM

Special Call Work Session

I. CALL TO ORDER

7 -

Present:

Sara Loe, Anthony Stanton, Valerie Carroll, Sharon Geuea Jones, Robbin Kimbell,

Peggy Placier and Shannon Wilson

2 - Tootie Burns and Michael MacMann

Excused:

II. INTRODUCTIONS

III. APPROVAL OF AGENDA

Meeting agenda adopted unanimously

Move to approve

IV. OLD BUSINESS

A. Draft Regulations - Short-term Rental (continuation)

Mr. Zenner provided a brief overview of where the Commission left off at the end

of the November 30 work session and opened the discussion to begin with the

remaining outstanding provisions. There was discussion regarding changes to the

Permitted Use Table and a desire to move the headings for all types of STRs under

the general land use category of “Guest Accommodation”. It was staff’s concern

that all tiers of STR should appear in one location in the Permitted Use Table to

eliminate possible confusion. Staff also noted that to have Tier 1 shown under the

“accessory” use section of the Table was cumbersome. Consolidating all the Tiers

together under “Guest Accommodations” was viewed as more straight forward to a

future user of the Code.

The proposed change would not result in changes to where an STR would be

allowed within the various zoning districts; however, clarifications were made

within each zoning district if the use would be allowed as either an accessory,

conditional accessory, conditional, or permitted use. Mr. Zenner provided an

explanation of what each designation meant. After limited additional discussion

the Commission agreed to make the changes by a vote of (7-0).

As a result of the changes to the Permitted Use Tabled several minor adjustments

to the definitions of the Tiers were also required. The draft working draft of the

regulations were modified to ensure consistency with the Permitted Use Table.

The Commission approved the revision to working draft by a vote of (7-0).

The Commission move on to discuss tailored CUP criteria to be used when an STR

required such a review. Chair Geuea Jones noted that she had proposed several

criteria as a starting point. Mr. Zenner had those criteria displayed for the

Commission to review. There was general Commission discussion following which

it was agreed that the criterion seeking information about the proposed CUP

resulting in the removal of a dwelling unit from the long-term rental program be

removed. This decision was arrived at given the prejudicial nature of the criterion.

The Commission also discussed several other possible criteria, but ultimately

concluded what was presented within Chair Geuea Jones list were sufficient

objective factors. After limited additional discussion, a motion was made to accept

was presented less the criterion dealing with removal of a dwelling from the

long-term rental stock. The motion was approved (7-0).

The remaining time allotted within the meeting was spent discussion the data

findings prepared by Commissioners Carroll and Loe that were an extension of the

analysis originally prepared by Rachel Smith. There was discussion on what the

findings portrayed as well as how the data was collected and analyzed. There was

discussion of how the data was to be presented to the Council as part of the

upcoming work session. Mr. Zenner asked for clarification on what types and

graphics were desired for the PowerPoint and how Commissioner Loe’s assessment

by Census Tracts could be reformatted to highlight/contrast Ward 1 and Ward 4

findings. Mr. Zenner noted with the direction provided relating to what

tables/graphics were desired he could put a presentation together for Chair Geuea

Jones to review. He also noted that given the potential for distracting the Council

with handouts at the beginning of the Chair’s presentation it may be more

beneficial to distribute the data package after the presentation was given.

Commissioner’s Carroll and Loe stated that they were performing their final checks

on the data and would be prepared for a final inspection of it with the Commission

at the December 6 work session. Mr. Zenner noted that would work; however,

stated that to have sufficient time to get the December 19 work session items in

the “cue” he would appreciate it if they could be provided the final versions as

soon as possible. The Commissioners acknowledged the need and indicated that

they would try to get materials to him by Monday December 5.

Having arrived at approximately 9 pm the Commission agreed to adjourn for the

evening. Discussion would resume on December 6 at 6 pm. Topics for the meeting

would include review of the STRs Council memo/report and final data findings.

V. NEXT MEETING DATE - December 6, 2022 @ 6 pm (tentative)

VI. ADJOURNMENT

Move to adjourn