City of Columbia, Missouri  
Meeting Minutes  
Community Land Trust Organization Board  
Council Chambers, City  
Hall 701 E Broadway  
Wednesday, June 7, 2023  
Regular Meeting  
6:30 PM  
I. CALL TO ORDER  
The meeting was called to order at 6:30pm by Stanton.  
II. INTRODUCTIONS  
Present at the start of the meeting were board members Rhoades, Bush-Cook, Stanton,  
Cristal, Maze, and Trotter. City staff Timothy Teddy, Jennifer Deaver, Jacob Amelunke,  
and Molly Fair were also in attendance.  
6 -  
Present:  
Shirley Rhoades, Anthony Stanton, Susan Maze, Scott Cristal, Jeremy Trotter and  
Tracey Bush-Cook  
4 - Alexander LaBrunerie, Linda Head, Jennifer Rigdon and Nick Knoth  
Excused:  
III. APPROVAL OF AGENDA  
Motion to approve the agenda: Stanton  
Motion to 2nd: Cristal  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
IV. APPROVAL OF MINUTES  
Attachments: Draft 2.16.2023 CCLT Minutes  
CCLT 2.16.23 Meeting Recording  
Motion to approve the February 16, 2023 and May 3, 2023 Meeting Minutes:  
Stanton  
Motion to 2nd: Bush-Cook  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
Attachments: Draft 5.3.2023 CCLT Minutes  
CCLT Meeting Recording 5.3.23  
Discussed under agenda item Approval of February 16, 2023 Meeting Minutes.  
V. REPORTS  
Attachments: CCLT Financial Statements December 2022 Revised  
CCLT Financial Statements March 2023  
CCLT Financial Statements April 2023  
Treasurer’s Report - Revised December 2022 Financials; March and April 2023  
Financials: Fair reviewed the financials and shared that the December 2022 Financials  
were revised to show the correct expenditure amount for administrative services.  
Motion to accept the Treasurer’s report: Stanton  
Motion to 2nd: Trotter:  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
VI. OLD BUSINESS  
Attachments: CCLT Financial Procedures-Amended 3-18-2018  
CCLT Professional Services Procurement Procedure  
CCLT Bank Account Review: Fair shared that documentation is still needed from one  
person to be able to move $90,000 into the money market account at First Mid Bank as  
was approved at the last meeting. Staff reviewed the CCLT procurement policy and  
determined an informal RFP would be needed to switch to a different bank. Stanton  
shared that there should be a form letter that was used for a past banking RFP that could  
be modified.  
Motion to allow staff to find existing documentation concerning advertising for  
banking services: Stanton  
Motion retracted by Stanton.  
The Board discussed whether to limit the RFP to local and regional banks or to all banks.  
Motion to reach out to 3 – 5 banks (not limited to local and regional banks) and  
look for better services: Stanton  
Motion to 2nd: Cristal  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
Attachments: A Civil Group Proposal  
A Civil Group Proposal Emails  
Allstate Consultants Proposal Emails  
Crockett Engineering Consultants Proposal  
Crockett Engineering Consultants Proposal Emails  
Discussion of Lot lines: Amelunke reviewed the proposals from the Lot Lines RFP. He  
shared that the storm water easement in the middle of Cullimore Cottages will need to  
continue to be maintained by the CCLT and that he will discuss that with the company  
the CCLT uses for mowing.  
Motion to accept Crockett Engineering’s proposal: Maze  
Motion to 2nd: Stanton  
Abstain: Cristal  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 5:0  
ARPA and Apricot Application: Stanton shared that the CCLT was approved to proceed to  
the second round of the application process for City ARPA funding, which is due in the  
Apricot system this Friday. He already submitted the application for the County ARPA  
funding.  
VII. NEW BUSINESS  
Lynn Street Tree Removal: Amelunke shared that a neighbor next door to one of the  
CCLT Lynn Street homes has had limbs fall on his house and shed from a tree on CCLT  
property. Amelunke presented City Arborist Steve Fritz’s recommendations to remove the  
overhanging tree(s). Amelunke shared that since Arthur Ratliff Tree & Stump Removal is  
on the City procurement list, an RFP is not necessary.  
Motion to remove the trees per City Arborist recommendation: Cristal  
Motion to 2nd: Maze  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
Attachments: 2023 Beard and Associates Engagement Letter  
Accounting Services Renewal: Fair shared that the accounting firm the CCLT uses is  
increasing their monthly rate from $155 to $165. The Board can either accept the rate  
increase or do an RFP for accounting services.  
Motion to accept the rate increase by the current accounting firm: Stanton  
Motion to 2nd: Trotter  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
Attachments: CCLT Financial Procedures-Amended 3-18-2018  
CCLT Professional Services Procurement Procedure  
CCLT Marketing and Media Packet: The Board discussed options for marketing  
materials, as well as potentially doing an RFP at a later date for a designer. Stanton  
suggested updating old marketing materials with new information, as well as using a  
handout he received at a conference as a starting point for a one-page handout. Stanton  
and Maze will work on marketing material for the next meeting. Staff will reach out to the  
City Manager’s Office to see if there are any branding standards the CCLT needs to  
meet.  
Attachments: Cincinnati Insurance Company PO and Documentation Signed  
Proposed FY2023 Budget Amendment  
Budget Amendment: Staff presented the proposed amended budget including increases  
for insurance, accounting services, and repairs and maintenance.  
Motion to approve the budget as amended by staff: Stanton  
Motion to 2nd: Cristal  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0  
VIII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF  
Trotter inquired if there were any updates on the issue with Cullimore Cottages’ solar  
production that came up a couple of weeks ago. Amelunke shared that he was informed  
by Greenleaf/City Water & Light that the solar panels were producing, but not sure where  
the issue stands at this point. Trotter requested an update at the next board meeting.  
IX. NEXT MEETING DATE  
August 2, 2023  
X. ADJOURNMENT  
The meeting was adjourned at 7:14pm.  
Motion to adjourn: Maze  
Motion to 2nd: Stanton  
Not voting: LaBrunerie, Head, and Rigdon  
Motion passes: 6:0