City of Columbia, Missouri

Meeting Minutes - Final

Community Land Trust Organization Board

City Hall, 1st Floor

Tuesday, April 16, 2024

Regular Meeting

Conference Room 1C

6:30 PM

I. CALL TO ORDER

The meeting was called to order at 6:30 p.m. by Stanton.

II. INTRODUCTIONS

Present at the start of the meeting were board members Stanton, LaBrunerie,

Head, Trotter, Bush-Cook, and Hunt. City staff Rebecca Thompson, Jennifer

Deaver, Jacob Amelunke, Molly Fair, and Tracy Graham were also in

attendance.

7 -

Present:

Shirley Rhoades, Anthony Stanton, Alexander LaBrunerie, Linda Head, Jeremy

Trotter, Tracey Bush-Cook and Douglas Hunt

2 - Barbie Banks and Betsy Peters

Excused:

III. APPROVAL OF AGENDA

Motion to approve the agenda: Stanton

Motion to 2nd: Head

Not voting: Rhoades and Banks

Motion passes: 6:0

IV. APPROVAL OF MINUTES

Approval of February 7, 2024 Meeting Minutes

Attachments: Draft 2.7.24 CCLT Minutes

CCLT Meeting Recording 2.7.24

Distributed by Stanton in 2.7.24 CCLT Meeting - Alpha Real Estate

Summit Docs

Motion to approve the February 7, 2024 Meeting Minutes: Stanton

Motion to 2nd: Bush-Cook

Not voting: Rhoades and Banks

Motion passes: 6:0

V. REPORTS

Treasurer’s Report

Attachments: CCLT Financial Statements December 2023

CCLT Financial Statements January 2024

LaBrunerie reviewed the December 2023 and January 2024 financials. LaBrunerie

indicated that currently things are fine and mentioned they should start fundraising again

in the near future.

Motion accept the Treasurer's report: Stanton

Motion to 2nd: Hunt

Not voting: Rhoades and Banks

Motion passes: 6:0

Report from the March 20th Meeting with Jordan Bales of ARPA and

Matthew Lue, Director of Finance

Stanton and LaBrunerie met with City Finance Director, Matthew Lue. They discussed

the accessibility of ARPA funds and processes for funding projects with those funds.

Stanton stated that using ARPA funds will make it less necessary to work with a bank.

This could potentially speed up the process. Deaver stated that she will clarify the ARPA

funding process and confirm the information as things progress.

VI. OLD BUSINESS

CCLT Banking Services RFP

LaBrunerie indicated he has a draft and has been working on the RFP. Deaver said that

she received the draft RFP for review.

Motion to table "CCLT Banking Services RFP" and review at the June meeting:

Stanton

Motion to 2nd: Bush-Cook

Not voting: Rhoades and Banks

Motion passes: 6:0

VII. NEW BUSINESS

General Considerations for CCLT Expenditures of ARPA Funds

Attachments: City CCLT ARPA Agreement

FIRST AMENDMENT Land Trust Allocation Agreement

Income Limits CCLT ARPA

Motion to approve the amendment to the Land Trust Allocation Agreement and

move it to City Council: Stanton

Motion to 2nd: Head

Not voting: Rhoades and Banks

Motion passes: 6:0

Hunt proposed the use of ARPA funds to develop some or all of the lots of the Cullimore

Cottages development. The Trust discussed that they have two lots available to build on

and the other two lots are owned by the Columbia Housing Authority (CHA). Stanton

stated they should not worry about all four lots and should focus on the two already

available.

Discussion of RFPs, bio retention inspection, timelines for completion, funding,

Davis-Bacon law by Amelunke, Fair, and Deaver.

(Stanton left the meeting at 7:04 p.m.)

LaBrunerie discussed the need to raise funds through fundraising. He suggested the

group spend time outside of the meeting gathering information. The CHA's deal on their

two lots is unclear and will possibly become more clear in the next 2 to 4 weeks.

Labrunerie suggested moving toward getting the two already available lots started on so

construction to possibly begin by July 1st.

(Stanton returned to the meeting at 7:05 p.m.)

Amelunke asked the Board to consider if an RFP from CHA includes building 4 houses

on all four lots. The City has two lots ready to go and CHA has their two lots. A proposal

could come through where the CHA offers to build houses with their funds on all four lots

and then donate them to the Land Trust. Amelunke reminded the Board that they need to

be in a position such that all of the ARPA funds are spent fully by the end of 2024.

Amelunke said that the Board can only put out an RFP for 2 lots for Cullimore Cottages.

Stanton suggested that the Board not limit themselves working with CHA and that they

also consider other places where they could spend ARPA funds. Stanton recommended

considering all of their options. Deaver recommended having CHA staff come to the next

meeting to see what they have to say.

(Rhodes arrived at the meeting 7:20 p.m.)

Motion made stating that in using the allocated ARPA funds, the Board, with the

help of City staff, should concentrate first on building houses on the empty lots in

the Cullimore Cottage Development: Hunt.

Motion to 2nd: Stanton

Not voting: Banks

Motion passes: 7:0

Amelunke stated that the houses will need to be subsidized considerably to get down to

the 80% needed because costs are up. LaBrunerie said that working on a budget and

estimating the costs involved to develop the two Cullimore Cottages properties would be a

reasonable thing to do. He mentioned that pre-COVID building was very different. Fair

discussed the costs and the sale of the last Cullimore Cottage property and that it was

considerably subsidized in order to sell. Stanton suggested that they could consider

building smaller size homes going forward due to rising costs. Deaver recommended

considering the timeline they have to spend the funds.

Motion made that in estimating the total cost of producing and selling these

houses, the Board should take into account possible subsidies needed to make

them affordable, as affordability is defined by CCLT and ARPA guidelines: Hunt

Motion to 2nd: LaBrunerie

Not voting: Banks

Motion passes: 7:0

Motion made that a working group of Board members, in consultation with City

staff, should bring an estimate of the cost involved in developing these houses to

the June meeting of the CCLT Board: Hunt

Motion to 2nd: Stanton

Not voting: Banks

Motion passes: 7:0

Discussion included reporting to City staff to gather information on properties that are

available in the community.

Motion to allow City staff to bring proposals to CCLT for expenditures of ARPA

funds: Stanton

Motion to 2nd: Hunt

Not voting: Banks

Motion passes: 7:0

Project Selection Process

Stanton recommended the following process: Individually, board members that look for

potential real estate that meets our agreed upon parameters. This must be done as an

individual and not as a representative of CCLT to keep prices honest. CCLT Board

findings will be sent to City staff and distributed to the board members, via staff, as soon

as possible. Questions and comments can be made in this space. Please collect as

much information as you can to speed up the selection process and allow for good

property analysis. President, treasurer, and vice president will vet all potential leads along

with City staff and produce a list of prioritized projects. Those projects with unanimous

consent and blessing from City staff. Site control will be pursued via contract with the

CCLT staff real estate agent. ARPA allocation agreement project will begin and funding

agreement will be created.

Stanton suggested everyone to be looking out for potential real estate.

Amelunke said that ARPA funds could be funneled a different way.

Deaver said that anyone who sees a property can send the information to

housingprograms@como.gov and a list will be compiled to share with the Board.

Amelunke thinks the process already in place for reviewing, considering, and pursuing

properties is working.

Head suggested that the working group funnel property list before sending

recommendations to City staff.

Change of Address For All Business Documents: 501c3, Articles of

Incorporation, etc.

Deaver reported that the mailing address changes have been completed. The Secretary of

States office was a big change and is now done.

Motion to allow the treasurer to follow up with the SAM (System for Award

Management) code process to obtain the Board's unique identity ID after vital

documents are updated: Stanton

Motion to 2nd: LaBrunerie

Not voting: Banks

Motion passes: 7:0

External Marketing Materials

Stanton made a request for Bush-Cook to connect with Banks and start working on a

good external profile and marketing ideas. The marketing will let people to know who the

Board is and gaining visibility will also impact fundraising and customers. The group

currently has no external image or marketing other than the website. Deaver added that

any marketing or external advertising of any kind needs to go through City first for

approval.

Options for fundraising were discussed including screening the "Arc of Justice" and "The

Pruitt-Igoe Myth." Bush-Cook agreed to research options and bring them back to the

group as a report. LaBrunerie suggested that the entire Board should try to get an event

by winter for fundraising. Hunt suggested that private contributors could help with

subsidies. Amelunke stated that they can subsidize with ARPA funds. LaBrunerie added

that at the current rate the Board will spend the money they currently have down in the

next few years if they do not hold fundraisers. Amelunke asked that if the board meets

with the City Finance Director in the future, to include him in those meetings.

Event Planning for Late Spring

Stanton shared that May 17th and 18th are official World Community Land Trust days.

Deaver reminded the group that the City does not allow boards to have Facebook pages

due to Sunshine Law issues; however, they can add announcements on the website.

VIII. GENERAL COMMENTS BY PUBLIC, MEMBERS AND STAFF

No public comment.

Stanton emphasized to the group that attending future meetings is important and they all

need to do their best to make it.

Deaver said that she, Amelunke, and Fair will not be attending the May 1, 2024 meeting

as they will be in a training; however, Thompson and Graham will be at the meeting.